Key personnel, resume and letter of commitment management
Key personnel, handled end to end
From a reusable bench to submission-ready packages - ProposalWorkspace reads the RFP staffing section, ranks candidates with evidence, generates recruiter-ready documents, and gates every resume against the job description before it ships.
Roster + ranking
Bench roster, ranked by evidence
Keep a reusable bench of people with roles, clearances, certifications, and dated resumes. When an RFP lands, the AI ranker scores the whole bench against its key-personnel requirements in one pass, reading each person's active resume.
- Sortable roster with clearance, certifications, experience, and dated resume and JD documents
- Shared filters for role, minimum clearance, certification, company, and document status
- AI pre-fills a new member from their resume - empty fields only, never invented
- Ranker returns a verdict and a score out of 100 with Meets, Partial, or Gap evidence per requirement
- Editable requirements grid, Pull from RFP Analysis, run history, and stale-run warnings
Recruiter-ready documents
RFP-driven JDs and formats
ProposalWorkspace reads the solicitation staffing section and pulls each required position - labor category, level, minimum years, clearance, education, and qualifications - then generates the job description, blank resume format, and Letter of Commitment as editable .docx files.
- Extracts required key and non-key positions with required-versus-desired quals and page sources
- Generates the JD, resume-format table, and LOC as versioned .docx
- Format priority: RFP-mandated first, then your company template, then a built-in standard
- Company templates for resume format, JD, and LOC as the fallback the AI mirrors
- Raises clarification cards for ambiguity; re-extraction is idempotent and never fabricates
Send to recruiter
Secure recruiter portal
Send one or more positions to a recruiter with a document checklist and due dates. They open a token link - no account, no password - scoped to their own requests, and upload candidates straight into your workspace.
- Pick from 15 document kinds and set resume-due and LOC-due dates per request
- Token-authenticated portal scoped to the recruiter's own requests and your account
- Recruiters download the JD, resume format, and LOC templates only
- They upload deliverables, submit candidates, comment, or withdraw
- You are emailed on every upload, submission, and withdrawal
PASS / FAIL gate
Resume-vs-JD gap review
Every candidate resume is judged line by line against the job description. The AI marks each required and desired qualification Met, Partial, Not-Met, or Not-Evidenced with verbatim evidence, then returns a required PASS/FAIL gate and a desired-percentage score.
- Atomic required-versus-desired rows with verbatim evidence and years computed from dates
- Required PASS/FAIL gate plus a desired-percentage score and candidate-callback list
- Non-fabricating suggested redline with [CANDIDATE TO PROVIDE] placeholders, never invented content
- Per-position workspace with JD, resume format, LOC, resume, and reviewed-redline tabs
- Approve stamps the reviewer and timestamp; export accepts or rejects redlines first
LOC + versioning
Commitment letters and versions
Verify a completed Letter of Commitment against the RFP required format and mandatory statements, and keep a clean master resume separate from each opportunity-tailored copy - so the version that ships is always the right one.
- LOC verification returns pass, warn, or fail with a checklist and a missing-statement list
- Warns only - it flags gaps without blocking the package
- Master resume lineage plus a per-opportunity tailored lineage, one active version per scope
- Version history with author, date, and the active copy, plus Tailor-for-this-RFP and master-drift warnings
- Export personnel documents to .docx with redlines accepted or rejected first
Questions people ask
Questions about key personnel management
How does ProposalWorkspace find the key personnel an RFP requires?
The AI reads the staffing section of the solicitation and pulls every required key and non-key position, with labor category, level, minimum years, clearance, education and required versus desired qualifications, each with its page source. When the RFP is unclear, it raises a clarification card instead of guessing.
How are candidates ranked against the RFP?
The ranker scores your whole bench in one pass, reading each person's active resume version, the tailored copy when there is one. Each candidate gets a verdict, a score out of 100 and a Meets, Partial or Gap call with evidence for every requirement.
What does the resume gap review check?
Each resume is judged line by line against its job description: every required and desired qualification is marked Met, Partial, Not-Met or Not-Evidenced with verbatim evidence. Required items give a PASS or FAIL, and the suggested redline marks what the candidate must still provide instead of inventing it.
Does it help with letters of commitment?
Yes. When the RFP requires one, it generates a letter of commitment for each position in the RFP's format, your company template or a built-in standard. A signed letter is then checked against the required format and mandatory statements, with pass, warn or fail and a list of anything missing.
Can recruiters upload candidates without an account?
Yes. Send one or more positions to a recruiter with a document checklist and due dates. They open a secure link with no login, see only their own requests, download the templates and upload candidates, and you are emailed on every upload and submission.
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Related capabilities
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