This is a Notice of Intent to Sole Source published in accordance with Federal
Acquisition Regulation (FAR) RFO 5.101(a) Pre-solicitation notice requirements and
(FAR) RFO 12.102 Restricting Competition. This Notice of Intent is for a proposed
award of an open market sole source award to EATON CORPORATION for a Service
and Preventative Maintenance contract for the following UPS equipment.
EATON UPS MODEL
9390-160 - EH456CBC09
9390-160 EE423CAB13
93PM EN493UXX02
93PM EN373UXX02
93PM ES265UXX06
93PM ES262UXX03
93PM ET074UXX02
93PM ES255UXX04
The location of service will be at the Hershel "Woody" Williams VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704-9300.
The proposed award is for EATON CORPORATION UEI: NP3NSFVMNUM3.
As the original equipment manufacturer (OEM), and an ISO9001 certified supplier, Eaton Corporation (formerly: Eaton Electrical Inc. and Powerware ) is the provider of factory-supported, factory trained, factory authorized and factory certified service for your critical UPS (Uninterruptible Power Supply) equipment.
Eaton offers power quality services for its UPS products, as well as for related equipment such as power distribution units (PDUs), batteries, alternative energy devices and Cutler-Hammer switchgear. Eaton also services products from legacy brands, including Powerware, Exide Electronics, Best Power, IPM, Deltec and Lortec.
Eaton is the only authorized provider of service support with the Eaton developed proprietary service software for 3-phase Eaton UPS products. Eaton does not train, certify or support independent third party service providers to deliver or service Eaton UPS and power quality products.
Due to its lack of training on competitor s platforms Eaton does not service non-Eaton branded power quality equipment. Eaton only works on its own branded equipment or devices it s been certified to fully support and maintain (e.g., flywheels, static transfer switches).
No other service supplier is authorized to possess Eaton proprietary (copyrighted) software, repair documentation, processes or materials.
The Period of Performance is for 1 year / 12 months of service. Flex Plan with Two UPS and Two Battery Preventive Maintenance Checks for all 8 systems.
The North American Industry Classification System (NAICS) code for this service is 238210 (Electrical Contractors and Other Wiring Installation Contractors). The Product Service Code (PSC) is J061 (Maint/Repair/Rebuild of Equipment- Electric Wire and Power Distribution Equipment). Small business size standard is $19 Million.
While this synopsis does not constitute a solicitation, interested vendors may identify
their interest and capability to satisfy the requirement. All responsible sources may
submit a capability statement, which shall be considered by the agency, by emailing
such statement and supporting documentation by NLT 10:00 AM Eastern Time (ET),
11/12/2026 to William Pratt at billie.pratt@va.gov . Please reference the announcement
number (36C24527Q0046) in the subject line of the e-mail. Such documentation will be
reviewed solely for the purpose of determining whether or not to conduct the procurement on a competitive basis. A determination not to compete this requirement,
based upon responses to this notice, is solely within the discretion of the Government
under authorities cited above.
See attached: UPS OEM Sourcing Letter Eaton Corp.
