Firm Fixed-Price, Non-Personal Health Care Services for Radiology Interpretation Services at the Rosebud IHS Hospital, Rosebud, South Dakota.

Combined Synopsis/Solicitation

RFQ No. 75H70626Q00105

Non-Personal Healthcare Services

Rosebud Comprehensive Health Care Facility — Rosebud, South Dakota

Quotation Deadline: November 10, 2026, at 3:00 p.m. Central Time
Question Deadline: November 9, 2026, at 12:00 p.m. Central Time

A. Solicitation Overview

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented by the additional information included in this notice. This announcement constitutes the only solicitation. Quotations are requested, and a separate written solicitation will not be issued.

B. Contract Type and Solicitation Number

The Great Plains Area Indian Health Service (IHS) intends to award a firm-fixed-price purchase order for non-personal healthcare services under Request for Quotation (RFQ) No. 75H70626Q00105.

C. Applicable Acquisition Regulations

This solicitation incorporates the provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01, effective March 13, 2026.

D. Set-Aside and NAICS Code

This acquisition is a 100 percent small business set-aside. The associated North American Industry Classification System (NAICS) code is 621512, with a small business size standard of $19 million.

E. Pricing Requirements

Unit prices shall include all costs necessary to perform the required services, including, but not limited to, travel, lodging, per diem, fringe benefits, applicable federal, state, and local taxes, and all other performance-related expenses.

Offerors shall submit their most competitive and reasonable rates and complete the attached Standard Form (SF) 1449.

F. Place and Period of Performance

Services shall be provided at the Rosebud Comprehensive Health Care Facility in Rosebud, South Dakota.

The period of performance shall be one year from the date of award.

G. Instructions to Offerors and Basis of Award

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (September 2023), applies to this acquisition.

Quotation Submission Requirements

Quotations shall be submitted on company letterhead, signed and dated by an authorized representative, and include the following:

1. Solicitation number: RFQ 75H70626Q00105.

2. Quotation closing date and time: November 10, 2026, at 3:00 p.m. Central Time.

3. Company name, mailing address, and telephone number, along with the name and email address of the designated point of contact.

4. A technical description of the services offered, with sufficient detail to evaluate compliance with the solicitation requirements. Supporting documentation may be included as necessary.

5. Terms of any express warranty, if applicable.

6. Pricing and any applicable discount terms.

7. A remit-to address, if different from the company’s mailing address.

8. Representations and certifications required by FAR 52.212-3, including applicable electronic representations and certifications.

9. Acknowledgment of all solicitation amendments, if any.

10. Past performance information, when included as an evaluation factor, identifying recent and relevant contracts for the same or similar services. Information shall include contract numbers, points of contact, telephone numbers, and other relevant details.

11. A statement specifying the extent of agreement with the solicitation’s terms, conditions, and provisions.

Quotations that omit required representations or information, or reject the solicitation’s terms and conditions, may be excluded from consideration.

Basis of Award

The Government intends to make award using the lowest price technically acceptable (LPTA) method. Award will be based on the lowest evaluated price among quotations that meet the solicitation’s technical acceptability requirements.

Technical acceptability will be determined based on the qualifications and requirements identified in the attached Performance Work Statement (PWS), including submission of the following:

• Names and telephone numbers of three professional references.

• Documentation demonstrating compliance with the qualifications specified in the PWS.

• Evidence of malpractice insurance coverage.

• Documentation of board certification or board eligibility in emergency medicine, together with evidence of medical licensure as required by the PWS.

• Copies of current Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), and Basic Life Support (BLS) certifications.

Attachments

• SF 1449.

• Performance Work Statement.

• Applicable provisions and clauses incorporated by reference or included in full text.

H. Contract Terms and Conditions

FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (November 2023), applies to this acquisition and is incorporated by reference.

I. Additional Provisions and Clauses

Applicable FAR and Department of Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses are included in the attachments to this solicitation.

J. Quotation Submission and Questions

Quotations shall be submitted to:

Great Plains Area Indian Health Service
Attn: Nichole Lerew, Supervisory Contract Specialist
115 4th Ave. SE, Room 309
Aberdeen, SD 57401
Email: nichole.lerew@ihs.gov

Quotations must be received by November 10, 2026, at 3:00 p.m. Central Time.

All questions regarding this solicitation shall be submitted in writing to the contact identified above. Questions must be received by November 9, 2026, at 12:00 p.m. Central Time.

K. Personnel Security and Suitability Requirements

Fingerprint Screening and Background Investigations

Performance under this contract will require Contractor and subcontractor employees to have routine access to IHS-controlled facilities or systems.

Before beginning work requiring such access, each individual shall complete an FBI National Criminal History Check (fingerprint check) and receive a favorable adjudication from an authorized IHS official through the agency-designated process.

The Contractor shall allow five business days for IHS processing of fingerprints submitted electronically at an IHS site and thirty business days for non-electronic processing using FBI Form FD-258. A list of IHS sites with electronic fingerprinting capability is available from the Contracting Officer.

Contractor personnel shall coordinate with the Service Unit Background Coordinator or other designated official to complete and submit all required background investigation questionnaires accurately through the system designated by IHS. Required submissions shall be completed before the individual begins performance under this contract. Computers are available at the service unit for this purpose.

Exclusion Screening

No Contractor or subcontractor employee listed on the Department of Health and Human Services Office of Inspector General’s List of Excluded Individuals/Entities (LEIE) shall perform work under this contract.

The LEIE is available at https://exclusions.oig.hhs.gov.

As soon as practicable, and before performance begins, the Contractor shall provide the Contracting Officer with the names of all individuals proposed to perform work under the contract for screening against the LEIE.

During contract performance, the Contractor shall provide the names of any additional or replacement personnel to the Contracting Officer for screening before those individuals begin work.

Contractor Responsibilities

The Contractor is responsible for conducting personnel security prescreening sufficient to ensure that each Contractor or subcontractor employee referred to IHS is not listed on the LEIE and can obtain a favorable fingerprint clearance.

Prescreening shall be completed sufficiently in advance of the anticipated start date to avoid delays resulting from denial of access.

For time-and-materials, labor-hour, or cost-reimbursement contracts, the Contractor shall not charge the Government for labor hours or other costs associated with personnel who cannot perform because of denied access, including additional time required to resolve unfavorable security findings.

For fixed-price contracts, denial of access resulting from unfavorable security findings shall not constitute an excusable delay or a basis for increasing the contract price.

Investigation Costs

The Government will pay the cost of processing Contractor personnel suitability investigations. However, if multiple investigations are required for the same position, the Contracting Officer may reduce the contract price by an amount not exceeding the cost of the additional investigations.

L. Protection of Children and Required Training

All Contractor healthcare providers shall comply with the Indian Health Service policy, Protecting Children from Sexual Abuse by Health Care Providers, located in the Indian Health Manual, Part 11, Chapter 2:

https://www.ihs.gov/ihm/pc/part-11/p11c2/

Contractor personnel shall review the policy and complete the required agency-approved training before patient contact or entry into patient care areas, as applicable, and complete required annual training.

Training materials and completion instructions are available through the service unit or the Contracting Officer.

M. Solicitation Preparation Costs and Government Authority

This solicitation does not obligate the Government to reimburse any costs incurred in preparing or submitting a quotation.

Only the Contracting Officer has authority to legally commit the Government to the expenditure of public funds in connection with this acquisition.

N. Invoice Processing Platform

The Indian Health Service uses the Department of the Treasury’s Invoice Processing Platform (IPP) for electronic submission and processing of payment requests.

Invoices under any resulting contract shall be submitted electronically through IPP in accordance with applicable HHSAR requirements.

Contractors that do not already have an IPP account are encouraged to register before contract award.

An offeror that believes use of IPP would be unduly burdensome shall include a written explanation with its quotation for consideration by the Contracting Officer.

O. Quotation Acceptance Period

Each quotation shall state that it is based on the terms and conditions of this RFQ and identify any exceptions.

The quotation shall also state that its pricing will remain firm for at least 60 days from the date the quotation is received by the Government.