Hauling Services from Mayer Solid Waste Transfer Station

Awarded bidder shall provide services for the hauling of municipal solid waste (MSW) and non-municipal solid waste (non-MSW) from the Mayer Transfer Station to one or more of the designated disposal facilities, including providing waste containers, trucks and all necessary equipment and personnel to perform the services as required, as more fully set forth below. It is expected that this contract will be awarded to one bidder.

The County seeks Hauling Services from the Mayer Solid Waste Transfer Station needed by the County throughout the term of the contract.

Awarded Bidder shall furnish, operate and maintain at all times:

1. A number of vehicles sufficient to service the transfer stations as specified, with the capability of loading the specified containers;
2. A sufficient number of containers as needed and placed on site within one operating business day (24 hours) of the request by County personnel;
3. A sufficient number of drivers properly licensed and experienced in commercial vehicle hauling operations to operate the vehicles;
4. Sufficient back up or additional equipment, as necessary, to perform the service obligations.

Awarded Bidder shall be responsible for:

1. Hooking up to each and every filled solid waste container with an appropriate hauling vehicle and replacing each filled container with a suitable empty waste container, properly secured and hooked up at the transfer station;
2. For roll-off containers located at ramps: opening flaps at the top of the ramp prior to moving the containers if the transfer station attendant is not available to do so;
3. Securing the load prior to leaving the transfer station site to prevent any debris from blowing during transport;
4. Hauling each filled solid waste container from the transfer stations to the designated disposal facility;
5. Emptying each filled solid waste container at the disposal facility at a location identified and as directed by the disposal facility operator or his representative;
6. Cleaning up all debris spilled during the loading of the containers; transfer station attendant will assist if available;
7. Removing any debris under the containers while it is removed to an area designated by the transfer station attendant; transfer station attendant will assist if available;
8. Cleaning up all debris spilled during the transport of the containers from loading at the transfer station to unloading at the disposal facility;
9. Operating in compliance with all federal, state, and local laws and regulations;
10. Maintaining and submitting all records and reports required by Yavapai County and all federal, state, and local agencies.

Bidders shall provide rates on a 40 cubic yard per load per mile basis for hauling solid waste from the Mayer Transfer Station to any disposal facilities approved by Yavapai County. Bidders are required to submit a Bid for both single and double hauls.

The County requires electronic submission of Bids. Please submit electronic responses via the OpenGov Procurement Portal.

Bids are due no later than **1:30 pm Mountain Standard Time** on **Thursday, November 19, 2026**, via the OpenGov Procurement Portal. Bidders shall submit all inquiries regarding this Bid via the OpenGov Procurement Portal.

Award shall be made to the lowest Responsible and Responsive Bidder whose bid conforms in all material respects to the requirements and criteria set forth in the Invitation for Bid.

The term of the Contract shall be effective from January 1, 2027 and shall continue for a period of one (1) year thereafter, unless terminated, canceled, or extended as otherwise provided herein. The Contract may be extended for up to four (4) one (1) year terms by mutual agreement of the parties via a Contract amendment.

Bidder shall hold its Bid open for a minimum of ninety (90) calendar days from the Bid Deadline.

The transfer station will be available for inspection.