Bulk Fuel Delivery

Valley Sanitary District has prepared this Request for Proposals ("RFP") and is requesting proposals from qualified and interested firms ("Proposers"). The District seeks the safe and timely delivery of bulk quantities of fuel to Valley Sanitary District, Indio, Riverside County. (the “Project”), RFP NO. 2026-RFP-005 Title: Bulk Fuel Delivery

The primary objectives of this proposal are to ensure a reliable and consistent supply of bulk fuel. The District currently obtains a bulk delivery once a month but also may on occasion require additional deliveries on an “as needed” basis. The successful Proposer will be required to maintain safety standards and comply with safety protocols set forth by Valley Sanitary District. The successful Proposer shall comply with not only District regulations but also maintain compliance with all applicable State and Federal environmental, health, and safety regulations, and minimize disruptions to The District caused by fuel shortages.

This Scope of Work (SOW) will outline the requirements for bulk fuel delivery to Valley Sanitary District. The project involves the safe and timely delivery of bulk quantities of fuel to Valley Sanitary District (Indio, CA) as per the terms and conditions outlined herein.

**Project Objectives:** The primary objectives of this project are as follows:

• To ensure a reliable and consistent supply of bulk fuel. The District currently obtains a bulk delivery once a month but also may on occasion require additional deliveries on an “as needed” basis
• Vendor will be required to maintain safety standards and comply with safety protocols set forth by Valley Sanitary District
• Vendor shall comply with not only District regulations but also maintain compliance with all applicable State and Federal environmental, health, and safety regulations.
• Minimize disruptions to The District caused by fuel shortages

**Deliverables:** Timely and accurate delivery of the following types of fuel utilized by The District.

• Octane 87 unleaded (1000 gallon tank)
• Clear Diesel (1000 gallon tank)
• Red Diesel (Caterpillar Generators)

Vendor is to have an established emergency response plan in place in the event of a spill or other incident

Equipment and Personnel:

• Supply a physical description of delivery vehicle and equipment to be used during the offloading of fuel
• Supply the qualifications and or certifications of delivery personnel
• Supply contact information of the individual that is responsible for scheduling and dispatching fuel delivery
• Have an open method of communicating any changes or deviations of the delivery schedule

Quality Assurance:

• Vendor should have testing procedures in place to in place to ensure the quality of products being delivered
• Vendor should have procedures in place for mitigating and documenting fuel quality issues

This Scope of Work is intended to serve as a comprehensive guide for the delivery of bulk fuels to Valley Sanitary District. It will be used to ensure that the project proceeds smoothly, safely, and in compliance with all relevant regulations and standards.

Submission

The proposal must be submitted via VSD's eProcurement Portal. Proposals must be received no later than Friday, November 20, 2026, on or before **4:00 pm** via the VENDOR QUESTIONNAIRE section. Proposals received after the stipulated deadline will not be accepted by VSD's eProcurement Portal. Please note that mailed, hand-delivered, faxed, or emailed proposals will not be accepted.

The Proposer must upload a Technical Proposal (do not include COST) and a Sealed Fee Proposal. Both are **required**.

Evaluation

| Criteria | Scoring Method | Weight (Points) |
| --- | --- | --- |
| Understanding of Project and Project Approach | Points Based | 30 |
| Scope of Work and Schedule | Points Based | 25 |
| Relevant Qualifications/Experience | Points Based | 25 |
| Overall Quality of Proposal | Points Based | 10 |
| Cost Evaluation | Points Based | 10 |

The contract, if awarded, shall be to the most qualified Proposer, which submits the proposal that, in the sole judgment of VSD, is in the best interest of VSD.

Prices provided by Proposers are valid for **90 days** from the proposal due date.

**Insurance** (Sample Agreement)

• Commercial General Liability: $1,000,000 per occurrence/ $2,000,000 aggregate
• Automobile Liability: $1,000,000 per occurrence
• Employer’s Liability: $1,000,000 per occurrence
• Professional Liability (errors and omissions): $1,000,000 per claim and aggregate

VSD Board Consideration of Award: December 8, 2026.