Request for Qualifications Annual Engineering Services

Enclosed is a Request for Qualifications from qualified engineering firms interested in working with the City of Crawfordville in its effort to undertake design and construction management of Infrastructure Improvements which may include Water, Wastewater, Transportation and Environmental services.

This selected engineering firm will be expected to work with the City of Crawfordville to complete project planning, funding assistance and preliminary engineering work associated with Infrastructure Improvements which may include Water, Wastewater, Transportation and Environmental Projects.

The City of Crawfordville will select the firm it determines to be most qualified to provide engineering services for its Infrastructure Improvements which may include Water, Wastewater, Transportation and Environmental systems.

The initial work documents required of the selected firm will consist of the preparation of comprehensive engineering plans, including cost estimates. These must be prepared in close communication with the City of Crawfordville.

The following engineering services must be provided at a minimum:

• Planning and funding assistance. City is seeking funding assistance from State and Federal sources.
• Preparation of final design, plans, and specifications.
• The securing of all necessary permits and clearances as applicable to comply with state and federal mandates. For these projects the engineering will be required to provide engineering plans/drawings showing all dimensions drawn to current engineering standards and the required plans in order for the contractor to apply for permits.
• Preparation of bid and contract documents, including advertising and bidding procedures, holding the bidders conference, bid openings, and evaluations.
• Post-award services, including securing the construction firm’s certifications and review of specifications, warranties, operation manuals, and as-built drawings.
• Construction services including supervision/administration of construction, review of payment requests, change orders, and other coordination with the construction firm. Periodic construction review (at least one visit per week during regular working hours) and other work as required in assuring proper execution of the work.
• Construction close-out, final inspection, project certification, and coordination with the City of Crawfordville.

To be considered, a Statement of Qualifications (SOQ) must be received by **2:00 pm, November 9, 2026**, at the Crawfordville City Hall, Attn: Mayor Vivian Stewart, 116 Commerce Street, Crawfordville, GA 30631. All SOQ’s must be **sealed** and should be clearly labeled. SOQ’s received after the specified date and time will not be considered.

Questions should be submitted in writing by email no later than fifteen (15) calendar days before the deadline. Questions will be answered via addendum only.

Agreement(s) executed as a result of selection will be for one (1) year beginning on or about December 7, 2026 and may be renewed up to four (4) successive, one-year periods, for a total of five (5) years, contingent upon the appropriation of funds by the City of Crawfordville in the annual fiscal-year budget which runs from January 1 through December 31.

All qualifications will be evaluated in terms of project approach, quality of work, experience, capacity to perform, mobility, and project familiarity. Past performance on other projects may also be assessed in terms of timeliness, completing within budget, and other factors.

The time allotted to each firm will not exceed 90 minutes to include: 15 minutes for setup, 30 minutes for proposer presentation, 30 minutes for Committee questions, and 15 minutes for knockdown.