RFP #27-02 DUAL-LIFT 911 DISPATCH CONSOLES

Butts County Board of Commissioners is requesting proposals for the furnishing, delivery, assembly, installation, testing, and commissioning of five (5) commercial-grade dual-lift, sit/stand dispatch consoles for the new Butts County 911 Emergency Communications facility in Jackson, Georgia. The primary dispatch room is approximately 32' x 40'. The system shall be designed for continuous 24-hour public-safety operations.

The County's intent is to obtain a complete, turnkey, mission-appropriate console solution rather than standard office furniture. All equipment shall be suitable for continuous 24-hour, seven-day-per-week Public Safety Answering Point (PSAP) operations.

The selected vendor shall provide a complete turnkey console solution, including all equipment, materials, labor, supervision, freight, delivery, installation, mounting hardware, cable-management components, CPU/equipment mounting or storage, console power-distribution components, final adjustments, testing, training, warranty documentation, and removal of installation packaging/debris.

| Position | Qty. | Monitor Configuration - Each Position | Console Type |
| --- | --- | --- | --- |
| Dispatcher | 4 | One (1) 85" monitor centered; four (4) 24" monitors - two (2) on each side | Dual-Lift / Sit-Stand |
| Supervisor | 1 | One (1) 85" monitor centered; four (4) 24" monitors - two (2) on each side | Dual-Lift / Sit-Stand |
| Optional Future Station | 2 | Place holder position For layout purposes – see diagram only | |

• Consoles shall be commercial-grade electric dual-lift systems suitable for continuous use, allowing seated and standing operation with smooth movement, workstation stability, appropriate load capacity, accessible controls, safety/overload protection, and anti-collision/obstruction protection where available.
• Each of the five (5) positions shall accommodate and securely support one (1) 85" monitor located in the center and four (4) 24" monitors, with two (2) positioned on each side of the center monitor. The vendor shall provide all required commercial-grade monitor mounting systems and identify mounting capacities and adjustment features.
• Workstations shall provide durable work surfaces, appropriate operator ergonomics, adequate leg clearance, organized cable routing throughout the full lift range, ventilation and access for CPUs/equipment, and provisions for CAD, radio, 911 telephone, network, USB/peripheral, and other emergency communications equipment.
• The project shall also include one (1) commercial-grade locking file/storage cabinet and one (1) commercial-grade rotating workstation organizer, or approved equivalent, for shared dispatch-center use.
• Prior to final fabrication or ordering, the selected vendor shall verify field dimensions, final console placement, clearances, electrical/data locations, cable entry points, equipment requirements, and installation access. Final layout and orientation shall be coordinated with and approved by Butts County 911.

The vendor shall coordinate site verification, final design, manufacturing, delivery, installation, testing, training, and final acceptance with Butts County 911. Estimated building completion is April 2027.

Bids should be typed or submitted in ink and returned in a sealed envelope marked on the outside with the Bid# and Company Name. Bids will be received until **2:00 p.m. local time on Thursday, November 19, 2026**, at the Butts County Administration Office – JoAnna Phillips, Purchasing Department – Suite 4, 625 West Third Street, Jackson, Georgia 30233. Bids will be publicly opened and read at 2:00 P.M on November 19, 2026.

Bids may be submitted by mail, common carrier or delivered in person. Fax or electronic bids are not acceptable.

The following items are to be submitted:

• One (1) unbound clearly marked "Original," of the bid documents,
• Two (2) bound copy identical to the original bid documents,
• One (1) digital copy in PDF format on a USB flash drive identical to the original bid documents.

The County prefers a minimum five-year warranty on structural components and lift systems.

The bid will be awarded to the lowest responsive, responsible Bidder(s), if awarded.

**Contract Term** – The period of the agreement, if any is formed from this bid, will be determined after the review and evaluation of the Timeline Schedules submitted by the successful bidder and the County.