RFQ: Architectural Services for Youth Center

Enclosed is a Request for Qualifications from qualified architectural firms interested in working with Crawford County in its effort to undertake design and construction management of a new Youth Center.

This selected architectural firm will be expected to work with Crawford County to complete preliminary architectural work associated with Community Development Block Grant (CDBG) funded Youth Center construction. Crawford County has already secured $1 million in federal funding for this project and is seeking an additional $1 million that will support construction of the new facility. Construction may be contingent on the award of additional grant funding.

The initial work documents required of the selected firm will consist of the preparation of comprehensive architectural plans, including cost estimates. These must be prepared in close communication with Crawford County.

The following architectural services must be provided at a minimum:

1. Preparation of final design, plans, and specifications.
2. The securing of all necessary permits and clearances as applicable to comply with state and federal mandates. For this project, the architect will be required to provide architectural plans/drawings showing all dimensions drawn to current design standards and the required plans in order for the contractor to apply for permits.
3. Preparation of bid and contract documents, including advertising and bidding procedures, holding the bidders conference, bid openings, and evaluations.
4. Post-award services, including securing the construction firm’s certifications and review of specifications, warranties, operation manuals, and as-built drawings.
5. Construction services including supervision/administration of construction, review of payment requests, change orders, and other coordination with the construction firm. Periodic construction review (at least one visit per week during regular working hours) and other work as required in assuring proper execution of the work.
6. Construction close-out, final inspection, project certification, and coordination with Crawford County and the Middle Georgia Regional Commission to provide periodic updates to satisfy CDBG program requirements.
7. The architect shall fully understand the Build America, Buy America (BABA) provisions of this project. All CDBG construction contracts furnished or prepared by the architect shall include required language from the Department of Community Affairs. Further, the architect shall be responsible for obtaining all required BABA documentation (i.e. manufacturers’ certifications) during construction.

The selected architectural firm will be required to submit a completed Preliminary Architectural Report no later than **5:00 PM on February 9, 2027**. Preliminary Architectural Reports **MUST** contain ALL elements listed in the “Contents of Preliminary Architectural Reports” checklist found enclosed with this solicitation. All Preliminary Architectural Reports should include an original signature and an architectural stamp.

Submission

To be considered, proposals must be received by **5:00 PM, November 23, 2026**, at the Middle Georgia Regional Commission, Attn: Greg Boike, 3661 Eisenhower Parkway, Suite MB102, Macon, Georgia 31206. At least one hard copy and an electronic copy of the proposal must be included. This may be submitted on a flash drive, CD, or via email to gboike@mg-rc.org. Zip files will be rejected via email. All proposals must be sealed and should be clearly labeled. Proposals received after the specified date and time will not be considered.

The successful respondent will be notified on or before December 2, 2026. The selected firm will work with the Middle Georgia Regional Commission to meet the anticipated CDBG application deadline of April 2, 2027.

Selection

All qualifications will be evaluated in terms of project approach, quality of work, experience, capacity to perform, mobility, and project familiarity. Past performance on other projects may also be assessed in terms of timeliness, completing within budget, and other factors.

The *Section 3 solicitation package* must be included if Section 3 preference is being claimed. Crawford County reserves the right to accept or reject any or all proposals.