Request for Quotation (RFQ): Headworks Actuator Valve Upgrade Project

The Gary Sanitary District (GSD) is seeking sealed proposals from qualified vendors for the supply and delivery of Request for Quotation (RFQ): Headworks Actuator Valve Upgrade Project, located at Gary Sanitary District: 3600 W 3rd Avenue, Gary, IN 46406.

Gary Sanitary District is requesting quotations for upgrades to five existing electric actuator assemblies: three primary butterfly valve actuators and two Headworks main sluice gate actuators. The primary objective is to improve opening and closing speeds while maintaining safe, reliable operation, with updated position indication screens and compatible controls.

• Supply replacement or upgraded electric actuators for all five existing valve and gate assemblies.
• Evaluate existing equipment and recommend improvements to opening and closing speeds.
• Provide updated actuator position indication screens and compatible control and feedback components.
• Integrate with existing valve assemblies, electrical wiring, and facility control systems, as applicable.
• Provide required mounting hardware, adapters, brackets, couplings, and associated components.
• Remove existing actuators and install replacement equipment, where offered.
• Provide electrical connections, configuration, calibration, testing, and commissioning, where offered.
• Verify proper opening, closing, positioning, and indication functionality.
• Provide manufacturer documentation, operation and maintenance manuals, and applicable warranty information.

Vendors shall clearly identify which existing components can be retained and which must be replaced to achieve the proposed performance improvements.

The contractor agrees that the work shall commence immediately of issuance of Notice Proceed and be completed with 60 days of said notice to proceed.

Please submit this quote electronically in the OpenGov portal to the Gary Sanitary District. Please submit this quote by: **Monday, November 16, 2026, 12:00 pm**. Only quotes received on time will be considered.

Bidders shall submit all inquiries regarding this RFQ via the OpenGov portal, located at https://procurement.opengov.com/portal/garysan.

Evaluation

• Compliance with the technical and scope requirements.
• Demonstrated ability to improve valve and gate opening and closing speeds.
• Compatibility with existing equipment, power supplies, controls, and valve or gate assemblies.
• Quality and functionality of the proposed position indication screens.
• Total equipment cost and total installed project cost, where applicable.
• Vendor experience and technical support capabilities.
• Warranty coverage and replacement parts availability.
• Equipment lead time, installation schedule, and overall project duration.
• Completeness of the proposal and clarity of exclusions or assumptions.

The lowest-priced quotation will not necessarily be selected.

Insurance

Minimum limits include Commercial General Liability of **$1,000,000** per occurrence and **$2,000,000** general aggregate, Automobile Liability of **$1,000,000** per accident, and Umbrella or Excess Liability of **$1,000,000**.

**Site visit:** A site visit is strongly recommended before submitting a final quotation.