Building Automation System Replacement; Kentucky Career Center

The City solicits Proposals for a complete replacement of the obsolete Carrier building automation controls serving the Kentucky Career Center at 1324 Madison Avenue, Covington KY 41011. The new building automation system shall provide reliable direct digital control of the eight (8) existing rooftop units and associated variable-volume zones, a web-based operator interface, graphical floor plans and equipment displays, scheduling, alarming, trending, and the ability to support secure remote access through a City-approved network connection.

The Contractor shall perform a complete 'turnkey' Scope Of Work ("SOW") that includes but is not necessarily limited to: field inspections and verifications, professional engineering, permitting, proper removal & disposal of obsolete building and automation system components and controls, furnish and properly install new controllers and sensors, control panels, wiring, communications, software and licensing, graphics, programming, startup, functional testing, commissioning, training, closeout documentation, and warranty support. Existing HVAC equipment will remain unless this RFP expressly requires replacement.

The Base Proposal shall include all requisite labor, management oversight/supervision, professional engineering, permitting, equipment, materials, supplies, controls, wiring, firmware, hardware, software, configuration, integration, programming, startup, commissioning, documentation, and warranty services required to furnish a fully operational automation system. Any deviation or substitution shall be specifically identified in the Proposal and shall demonstrate equivalent or better functionality.

Field Verification and System Design

• Perform site review and verify all controller, sensor, actuator, equipment, power, and communication requirements.
• Verify the existing Carrier control architecture, CCN communication wiring, low-voltage power supplies, rooftop-unit interfaces, variable-volume terminal units, bypass dampers, and available network connection(s).

Demolition and Disposal

• Remove obsolete Carrier field controllers, zone sensors, control modules, and front-end components, and other existing building automation system (BAS) components that are superseded by, or no longer required for the operation of, the new building automation system.
• Appropriately dispose of removed equipment and debris in accordance with all applicable regulations.

Variable Volume Zone Controls, Bypass Controls, and Primary Rooftop Unit Controls

• Provide and install the appropriate number of new direct digital variable-volume zone controllers compatible with the existing terminal units.
• Furnish and properly install the appropriate number of discharge or supply air temperature sensors; one (1) for each of the 23 variable-volume zone controllers.
• Provide and properly install new bypass control assemblies or controllers serving the variable-volume rooftop systems.
• Provide and properly install new direct digital controls for the primary zone rooftop units.

Supervisory Controller and Operator Interface

• The Base Proposal shall provide capacity for a minimum of thirty (30) field devices and shall clearly state the licensed device limit.
• Provide secure web-browser access through a City-approved network connection.

Training, Closeout and Warranty

• Provide onsite training for City and/or property-management personnel.
• Provide a minimum one-year warranty beginning on the date of final City acceptance.
• Provide at least three onsite service visits during the first year for operational review, seasonal sequence adjustment, correction of warranty deficiencies, and refresher training.

**Submission method:** Proposals shall be submitted sealed and plainly marked on the outside with "RFP261002 BASR KCC PROPOSAL – DO NOT OPEN WITH REGULAR MAIL" and physically delivered to and received by the City of Covington **NO LATER THAN 10:30 A.M., 2026 November 12** at Covington City Hall, Finance Department / 1st Floor Lobby, 20 West Pike Street, Covington, KY 41011. Proposal submittals received untimely and/or improperly (e.g., other than stipulated location) will be considered non-responsive.

Proposals shall consist of one (1) complete hard copy labeled "ORIGINAL", one (1) complete, exact printed / paper duplicate labeled "COPY", and one (1) complete and exact electronic copy saved as a single .pdf-formatted file on a USB drive.

Evaluation criteria

| Criteria | Points |
| --- | --- |
| Net Cost (Including Evaluated Alternatives) | 40 |
| Technical Approach and Scope Compliance | 25 |
| Demonstrated Relevant Entity and team Professional Experience | 25 |
| Professional Credentials (Certifications, Licensure, etc.) | 10 |
| Total | 100 |

Pursuant to Kentucky Revised Statutes (KRS) 45A.370, the evaluation of Proposals shall be conducted using competitive negotiation.

Optional Site Visit to inspect facility and existing system installation: 2026 October 27, 10:00 A.M.