West & Central Fire Stations - Construction Management at Risk Services

The Town of Falmouth, Maine is soliciting qualifications for a Construction Manager at Risk (CM) to provide additions and renovations to the existing Central Fire Station at 8 Bucknam Road and a new Falmouth West Station at 5 Winn Road – see included schematic floor plans for more information. Central Station must remain fully operational during construction and site logistics will be a critical component on not impeding on the employees. The Construction Manager at Risk (CM) responsibilities will include providing pre-construction estimating and constructability services and full management of the construction process including bidding of construction documents to pre-qualified subcontractors, on site construction management services, and final close-out of the project.

The Town of Falmouth is on the upcoming CDS Federal budget for Fiscal Year 27 for $4,000,000. If approved, the projects are subject to all federal regulations including Buy America / Build America (BABA) and will have Davis Bacon wages.

• The project consists of renovations to the existing 9,450 sf Central Fire Station, site improvements, and approximately 5,700 sf of new additions.
• This project also consists of a new 11,000 sf new Falmouth West Station on the existing stations site.
• The two projects will run concurrently, and construction will be phased to maintain an active fire department. CM will be expected to work with the Owner and Design Team to develop a phasing plan and schedule that accommodates this.
• The estimated total project cost passed in a bond referendum is $12,200,000. This includes both hard costs and soft costs of both stations.
• The architect for the project, Port City Architecture of Portland, has completed a conceptual design that will be used as the basis of the initial cost estimate.

Responsibilities of the CM

The CM will be expected to perform services consistent with the industry-accepted role of a Construction Manager at Risk. In general, they will include, but will not necessarily be limited to:

1. Attending and participating in the meetings with the Town and/or Architect, as necessary, throughout the design and construction processes.
2. Providing recommendations regarding constructability, materials and equipment selections, and proposed cost savings measures.
3. Maintain an overall project cost including soft costs.
4. Provide paperwork required by the federal grant if secured.
5. Assuming change of and responsibility for construction scheduling and cost estimating.
6. Qualifying sub-contractors.
7. Letting sub-contracts for bid.
8. Providing a GMP.
9. Providing a performance bond and payment bond and all state and federal mandated insurances.
10. Holding sub-contractors for construction.
11. Managing the construction including coordination, inspection, supervision, safety, and quality control services.
12. Maintaining construction phase records and accounting.
13. Ensuring all subcontractors maintain required insurance coverage.

Each is expected to prepare a written statement of qualifications in response to this RFQ/RFP to be submitted **by email** to Colin Shea no later than **Tuesday November 17, 2026, at 3:00 p.m**. Only one electronic copy delivered by email to Colin Shea is required. Submittals received after that date and time will be disqualified. Clearly title the email and mark the cover of the submittals with the words “CM Response to Falmouth Fire Stations RFQ/RFP.”

The statement of Qualifications must be 50 pages or less. Item 6 (*AIA A305*) and Item 7 (Fees) are submitted in separate files.

Scoring

Scoring will be based on a 100-point criterion:

• Relevant CM Experience (up to 25 points).
• Ability to estimate through all phases of CM (up to 25 points).
• Qualifications of personnel assigned to potential project (up to 20 points).
• Qualifications of sub-contractors (up to 10 points).
• Number of relevant projects completed by CM (up to 20 points).
• Bonus points may be rewarded for any exemplary work (up to 10 points).

Approximately three prospective CMs will be selected for interviews. A total of 100 points will be awarded in the interview for final selection and added to the original score. The Town will negotiate a CM-at-Risk Agreement *AIA A133-2019*.