Administrator for Homeowner Rental Incentive Program 2027

The Town of Nantucket, through its Affordable Housing Trust, invites qualified responders to submit proposals for an Administrator for Homeowner Rental Incentive Program 2027. The Town is seeking a qualified administrator to manage and administer a homeowner incentive program aimed at providing year-round rental housing to local residents and workers in town. This Request for Proposals is made in accordance with Massachusetts General Laws, Ch. 30B §6.

The administrator will be responsible for ensuring the smooth operation of the program, promoting awareness among eligible homeowners and prospective renters, processing applications, confirming eligibility, and facilitating rental incentive payments. The selected administrator will work closely with the Town's Housing Department and be responsible for upholding all relevant standards and regulations.

Services

• Promotion and Outreach: Develop and implement a comprehensive marketing and outreach strategy to inform eligible homeowners and prospective eligible renters about the program, including the creation of a dedicated website, flyers and handouts, and other informational materials.
• Application Processing: Receive and review applications from prospective renters interested in participating in the program. Ensure all required documentation and information is submitted and reviewed in a timely manner.
• Eligibility Determination: Assess applications based on established eligibility criteria, including residency, employment, and income requirements. Verify the accuracy and authenticity of supporting documents, such as proof of residency and employment.
• Payment Facilitation: Facilitate payments from the Town to eligible homeowners, in accordance with the approved incentive program guidelines.
• Database Management: Maintain a centralized database of program participants, applications, and relevant documents. Ensure data integrity, confidentiality, and accessibility.
• Compliance Monitoring: Regularly monitor program participants to ensure continued compliance with program requirements, including rental terms, rental pricing, and occupancy limitations.
• Record Keeping: Maintain accurate and organized records of all program-related documents, including applications, eligibility determinations, payments made, and compliance monitoring reports.
• Reporting: Prepare comprehensive reports on program activity, including the number of applications received, approved, and denied, as well as program expenditures and impact. Submit reports to the Town's Housing Department on a regular basis.

Delivery Requirements

• Timeline: The administrator must be able to commence services within thirty (30) days of contract award and provide ongoing services for a minimum period of twelve (12) months.
• Availability: The administrator must be available during regular business hours to respond to inquiries, process applications, and provide support to program participants.
• Communications: The administrator must maintain open and regular communication with the Town's Housing Department, providing updates on program progress, challenges, and any necessary adjustments.

All responses must be submitted electronically through the Town of Nantucket's e-Procurement Portal at https://procurement.opengov.com/portal/nantucket. Price and non-price (technical) proposals must each be submitted separately via the e-Procurement Portal.

The Tax Compliance Certification and the Certificate of Non-Collusion must be completed, signed, and enclosed with the technical (non-price) proposal. A Proposal Transmittal Letter is **mandatory**.

The Town shall award a contract, if at all, to the responsible proposer whose proposal is responsive and the most advantageous taking into consideration price and all evaluation criteria set forth in this Request for Proposals. All submittals shall be valid for a minimum period of sixty (60) calendar days following the date established for acceptance.

The initial contract term shall be for one (1) year. The Town reserves the right, at its sole discretion, to renew the resulting contract for up to two (2) additional one-year terms. This contract begins January 1, 2027 and expires December 31, 2027.