Engineering Peer Review Proposals

It is the intention of the Town of Spencer Planning Board and Conservation Commission, to retain the services of a Firm to provide peer review engineering and wetlands services as well as design and permitting services for town projects. The successful Firm shall provide peer plan review, certified erosion, sediment, and stormwater inspectors (CESSWI) and construction monitoring for projects for the Town of Spencer for a period of three years, with the Town retaining the “sole” option for three (3) additional one (1) year renewals.

It is the intention of the Town of Spencer Planning Board and Conservation Commission, to retain the services of a Firm to provide on-call Consulting engineering and wetlands peer review services, construction monitoring, and CESSWI services as needed.

Plan Review

For projects requiring review by the Planning Board, work includes but is not limited to, the following:

• Engineering review services of special permit, site plan, and subdivision submissions;
• Review the applicant’s submittals and plans for conformance to Town of Spencer Zoning Bylaws and Rules and Regulations Governing the Subdivision of Land in the Town of Spencer, relating to but not limited to, any utilities, drainage, storm water, fire protection services, traffic and general engineering standards;
• Site visit(s) to review current conditions of pending application for consideration;
• Prepare a written report to be submitted to the Planning Board at least one (1) week prior to the scheduled meeting date;
• Attend Planning Board evening meetings when applicable;
• Present findings at Planning Board meetings including public hearings as applicable;
• Perform CESSWI services as needed.

For projects requiring review by the Conservation Commission, work includes, but is not limited to, the following:

• On-call Professional wetlands, hydrology and engineering services to be provided for review of project impacts on wetland resource areas and conformance with the Wetlands Protection Act (MGL Chapter 131, Section 40), the Regulations (310 CMR 10.00) and Spencer Conservation Commission Regulations and policies; [...]
• Conduct field investigation(s) to make a determination of the accuracy of information provided within the application;
• Verification of wetland resource area delineations, as needed.
• Prepare one, original, signed written report to the Conservation Commission, (paper copy plus electronic format (PDF) to be submitted at least one (1) week prior to scheduled meeting date;

Design and Permitting services

Undertake design and permitting (all federal, state and local) for all projects except those services being provided currently under a separate contract and logical extensions of existing contracts, involving and needing such services, including but not limited to road reconstruction, drainage improvements and dam repair.

Construction Inspections

• Coordinate scheduling of and run a pre-construction meeting with the developer and/or owner, general contractor, Conservation Agent, Building Commissioner, and others as needed, prior to the start of construction;
• Perform periodic site visits during the installation of drainage system and structural stormwater Best Management Practices (BMPs);
• Perform final site visits for preparing "Punch Lists", or to review the As-Built Plans and to evaluate compliance with the approved plans;
• Document all site visits and relevant details and provide inspection reports to appropriate Department Heads;
• Perform construction monitoring of stormwater management systems and wetland/floodplain replication, as needed, for compliance with the Order of Conditions (OOC) and SWPPP.

**Submission:** All respondents shall submit a proposal in a sealed envelope marked “Peer Review Consultant Proposal” containing all relative information as detailed below with the exception of any fees or rate schedules. The fee or rate schedule(s) shall be contained in second sealed envelope marked “Fee for Peer Review Consultant Services”. Any proposal that includes any reference to a fee or rates will be rejected and determined to be non-responsive and disqualified from any further evaluation.

One (1) original (un-bound) and a digital copy of the Firm's proposal are required. All proposals must be received in the Town ODIS Office prior to **10:00 am, December 3, 2026**. No facsimile of proposals is permitted.

**Scoring:** The award of this agreement is based on a Qualification Based Selection (QBS) Process. Proposals are rated on four criteria, each with a weight factor of 25%: qualifications of key people, proposed schedule, work plan and methodology, quality of the proposal, and quality of the reference checks.

**Insurance:** Upon contract award, the successful proposer shall purchase and maintain General Liability, Environmental Impairment Liability (professional E & O coverage) and Automobile Liability Coverage at a minimum limit of liability of **$1,000,000.00** and shall provide Certificates of Insurance listing the Town of Spencer as an Additional Insured on each policy. Proof of Workers’ Compensation coverage is required.

**Contract term:** three years, with the Town retaining the “sole” option for three (3) additional one (1) year renewals.