On-Call Construction Management Services

The Pioneer Valley Transit Authority (PVTA) is seeking proposals from construction management firms to provide on-call construction management services for various horizontal and vertical construction projects associated with PVTA’s administrative offices, bus operations & maintenance facilities, and bus passenger waiting facilities over a 5-year contract period (January 1, 2027 to December 31, 2031).

PVTA is seeking qualified firms to provide on-call construction management services in support of the physical improvements needed to its:

• Fixed-route bus and paratransit O&M facilities,
• Intermodal passenger facilities,
• Administrative offices
• Parking lots, and
• bus stops.

It is anticipated that on-call construction projects will typically range in size from approximately $300,000 to $5 Million but smaller and larger projects are possible.

The contract term of the resulting consultant agreement will be 5 years. Work orders will be issued at PVTA’s discretion against the Agreement at any time during the 5-year term. PVTA will negotiate with the successful respondent(s) specific work and fee proposals for individual work orders issued by PVTA through the 5-year term - based on advanced PVTA-approved hourly labor rates by position including profit, and audited overhead rates.

The Proposer shall identify two (2) nominated onsite Senior Construction/Project Manager(s), two (2) Clerk of Works/Construction Field Representative(s), and a Cost Estimator/Scheduler for assignment to PVTA 2027 construction projects and include the office location they will work from.

**Submission method:** Sealed hardcopy proposals are due by **2:00 PM EST, November 18, 2026**, at the PVTA Administration Office, 2808 Main Street, Springfield, MA 01107. Delivery by facsimile or email will not be accepted. Late submissions will not be accepted.

Proposers shall submit four (4) bound copies of the Non-Price Proposal and one (1) separate, sealed copy of the Cost Proposal.

The deadline for written questions and requests for clarification regarding the RFQ or RFQ process is **5:00 PM on November 11, 2026**. All questions or requests for clarifications must be submitted in writing via email to Wesley Brown at wbrown@pvta.com.

The Non-Price Proposals, including qualifications, experience, and scope of work/approach shall be evaluated based upon the following criteria and possible 100-point total:

• Overall Quality and Responsiveness of Proposal (10 Points)
• Firm/Team Qualifications (30 Points)
• Nominated Staff Qualifications (40 Points)
• Approach and Capacity (20 Points)

The PVTA requires an Acceptance Period of ninety (90) calendar days.