RFP for Lease of Facility Space for CPD

The City of Cambridge is requesting proposals from property owners to lease approximately 22,000 total square feet of flex space to include: 12,000 square feet of multi-use open exercise space, 3,500 square feet of classroom space, 1,600 square feet of locker room space, and 4,000 square feet of space to be utilized for an indoor shooting range (range to be fit-out by tenant) for the Police Department Academy/Training Unit in the City of Cambridge, Massachusetts.

Duration of Lease

• All proposers must submit a one-year lease with an option to renew for up to three additional one-year terms, for a maximum total lease period of four years. In addition, an alternate five-year lease with a five-year option to renew at the sole discretion of the City option may also be submitted.
• Payment terms shall be monthly payable on the first of each month.
• Space must be clean and ready for occupancy on or about June 1, 2027.

Site and Location

• Preferred location is within the city of Cambridge or within an eight-mile radius as the crow flies from the Cambridge Police Department headquarters located at 125 6th St, Cambridge.
• It is preferred that the lease provides a minimum of 40 off-street parking spaces solely for tenant use.

Access

• Property and building must provide 24/7 controlled access.
• The leased space must be for the exclusive use of the Cambridge Police Department staff.

Multi-use Open Space Requirements 12,000 Square Feet

• Preferred space has access via a garage style door or other similar sized opening.
• Preferred space has a surface suitable for exercise activities including but not limited to; running, aerobics, and calisthenics.
• HVAC with local control, lighting and electric power receptacles on multiple circuits, standard for an open space of this size.

Classroom Space Requirements 3,500 Square Feet

- Preferred space has HVAC with local control, lighting, data, and electric power receptacles on multiple circuits.

Locker Room Space Requirements 1,600 Square Feet

- Preferred space has three separate locker room spaces: Minimum of 1,000 square feet with 6-8 showers and 4 toilets with 1 accessible stall; Minimum of 400 square feet with 2-4 showers and 2 toilets with 1 accessible stall; Minimum of 200 square feet with 1 all-gender and accessible shower and 1 toilet.

Indoor Shooting Range Space Requirements 4,000 Square Feet

- Preferred facility will have approximately 4,000 square feet of open space with minimum 25-foot by 100-foot footprint to house an indoor gun range to be installed and outfitted by the Cambridge Police Department.

IT Requirements

- Space has available high speed fiberoptic service.

City of Cambridge Responsibilities

The Police Department, at its expense, shall be responsible for installing the indoor gun range and removing it in its entirety following completion of the lease. The Police Department will have the rights to install any temporary modular or partition walls, structures, and/or appurtenances to support their training needs which will be removed following completion of the lease.

Offeror Responsibilities

The offeror shall be responsible for all maintenance and repairs to the facility including janitorial services, utilities, HVAC, electrical, plumbing, building envelope, snow and ice removal, building security, and groundskeeping.

Fit Out

If the facility does not provide the preferred quantity of showers and bathroom facilities, the offeror may commit to the construction and addition of facilities subject to terms and conditions, including the completion of said facilities prior to the commencement of the lease date.

The offeror shall allow the City to install removable walls and other features to support the police training program. All installations by the City remain the possession of the City and shall be removed at completion of the lease. All work performed by the City shall be of high quality.

**Submission method:** This RFP may be downloaded and submitted to the City's e-Procurement Portal at: https://procurement.opengov.com/portal/cambridgema, File No. COC-RFP-FY27-31241. It is strongly recommended that the bids are submitted online prior to the due date and time. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Late bids will not be accepted.

**Award:** The City will award a contract to the proposer submitting the most advantageous proposal taking into consideration the proposal's Quality Requirements, Evaluation Criteria and composite ratings, references, and price. One award will be made to the proposal deemed most advantageous. A lease will be awarded within 120 days of the proposal due date, unless the award date is extended by consent of all parties concerned.

**Lease:** A sample lease is attached hereto. The bidder must be willing to sign the City's lease agreement. The City will not accept a bidder's terms & conditions. Do not submit a proposal unless willing to execute the attached lease.

**Living Wage:** The City of Cambridge Living Wage Ordinance is applicable. The current living wage rate is $20.32 per hour.

**Insurance:** Certificates must be presented to the City at the time the contract is signed by the contractor. Carriers must have an A.M. Best rating of A X or better.

**Site visit:** The offeror must provide a guided walk-through of the facility to the City's staff as part of the proposal evaluation process.