RFP SSU 2027-02 Tradesperson Electrical, Drain Cleaning, HVAC-R Installation, Repair and Maintenance

Salem State University ("University") through the office of the Chief Procurement Officer invites electronic proposals from qualified, licensed trade contractors to provide on-call electrical, drain cleaning, or HVAC-R repair, maintenance, troubleshooting, emergency response, installation, testing, commissioning, preventive maintenance, and related services on an as-needed basis across University-owned and leased properties.

The University intends to establish a flexible pool of pre-qualified contractors capable of responding to routine, urgent, and emergency requirements in academic, residential, administrative, athletic, parking, utility, and auxiliary facilities. [...]

The University may award to one or more proposers, may assign work to any awarded contractor, and makes no representation or guarantee concerning the number, frequency, duration, or dollar value of assignments.

The Contractor shall furnish all supervision, licensed labor, incidental labor, materials, tools, vehicles, equipment, testing devices, access equipment, temporary protection, transportation, permits, disposal, documentation, and incidentals required for a complete and operational installation unless specifically identified as University-furnished.

On-Call Electrical Repair, Maintenance, Installation, Troubleshooting, and Emergency Response Services

• Power outages and service interruptions
• Emergency generator and transfer-switch failures
• Circuit tracing and fault finding
• Infrared thermographic scanning
• Preventive and corrective electrical maintenance
• Panelboard, switchgear, transformer, and distribution-equipment service
• Lighting upgrades and controls
• EV charging infrastructure
• LED lighting retrofits
• Underground and exterior electrical distribution

On-Call Drain Cleaning, High-Pressure Jetting, Catch Basin Pump-Out, Inspection, and Emergency Response Services

• Sewer backups, blocked drains, surcharging catch basins, flooding, and active overflows
• Closed-circuit television inspection when authorized
• High-pressure water jetting, rodding, snaking, flushing, and vacuum cleaning
• Catch basin, manhole, trench drain, area drain, sump, and pit pump-out
• Removal, loading, transportation, and lawful disposal of liquid, sludge, sediment, and debris
• Characterization, containment, handling, transportation, and disposal of removed material in accordance with applicable requirements

On-Call HVAC-R Repair, Maintenance, Installation, Troubleshooting, and Emergency Response Services

• Loss of heating, cooling, ventilation, refrigeration, or critical environmental control
• Boiler, chiller, rooftop unit, air-handler, pump, fan, compressor, and control-system failures
• Refrigerant leak detection, evacuation, dehydration, charging, and recovery support
• Preventive and corrective HVAC-R maintenance
• Boilers, chillers, cooling towers, heat exchangers, pumps, and central-plant equipment
• Building automation system controls, sensors, actuators, devices, programming support, and integration
• Campus steam, condensate, hot-water, chilled-water, natural-gas, and heating-fuel distribution

Emergency: acknowledgment within 30 minutes, on-site response within 2 hours, 24/7/365.

Submission

Proposals Due: email to rramos@salemstate.edu **Tuesday November 17, at 11:00am**.

Contract Term

• Initial term: three (3) years.
• University options: two (2) additional one-year extensions.
• Maximum anticipated duration: five (5) years, subject to all required approvals.

Bonds

Services provided under this contract (i.e. labor) are limited to $50,000 or less per engagement. Contract for services in excess of $25,000, MGL c. 149, s. 29 payment bonds are required from the selected Contractor(s).

Evaluation

| Evaluation Category | Suggested Weight |
| --- | --- |
| Qualifications and relevant experience | 25% |
| Institutional and technical experience | 20% |
| Emergency response and staffing capability | 15% |
| Technical approach and contract management | 15% |
| Safety, quality, and documentation | 10% |
| References and past performance | 5% |
| Price and overall value | 10% |

Insurance

| Coverage | Minimum Requirement |
| --- | --- |
| Commercial General Liability | $1,000,000 per occurrence / $2,000,000 aggregate |
| Automobile Liability | $1,000,000 combined single limit |
| Workers' Compensation | Statutory limits |