All Female Triploid Rainbow Trout Fish Eggs

Establish a Price Agreement for the New Mexico Department of Wildlife (NMDOW) to supply Female Triploid Rainbow Trout Eggs to the six NMDOW fish hatcheries, as well as to other Department owned properties, and for other programmatic needs.

Minimum Requirements

Egg Count and Egg Delivery Requirements

• The NMDOW will count eggs and only pay for what the NMDOW counts show if the NMDOW counts vary from the vendor's count by seven percent (7%) or more.
• Eggs which count over 450 per ounce will not be accepted.
• Preference will be given to suppliers that can provide eggs counting less than 400 per ounce.

Eggs shall be shipped by the Awarded Vendor to NMDOW to meet the following requirements:

• Eggs shall be shipped by express, next-day service to the hatchery or hatcheries specified by NMDOW at the time of notice of delivery (see ship locations).
• The Awarded Vendor shall notify NMDOW not less than 48 hours in advance of shipment.
• All eggs shall be shipped in new insulated containers supplied by the Awarded Vendor.

The Awarded Vendor shall provide NMDOW with certification of disease-free status of brood stock as described below, under the Fish Health Inspection Requirements Certifications shall be forwarded to the designated NMDOW Point of Contact (POC) not less than one (1) month prior to delivery.

Additional Delivery Requirements

• Delivery shall be offered by the Awarded Vendor during the time frames specified on the Items List for each item (see Article and Description for both the estimated amount of rainbow trout eggs needed, and schedule timing).
• The Awarded Vendor must send an email to the designated NMDOW POC not less than 48 hours before delivery to ensure NMDOW personnel will be available to receive and process the egg shipment.
• Delivery will NOT be accepted unless the order is confirmed in a reply email by NMDOW.

Delivery shall be according to the dates as specified by the NMDOW and in accordance with the specifications in this ITB. The estimated quantity of rainbow trout eggs needed each quarter is shown on the Items List.

All Female Triploid Eggs Requirements

• Vendors must provide a letter to NMDOW describing the process used to produce and ensure all female triploid eggs.
• All female triploid eggs shall be subject to NM fish health testing requirements.
• Vendors shall have testing performed to verify triploid induction rates by a qualified laboratory and no less than once every two months.
• Triploid process to be done at 9,500 – 10,000 psi using pressure treatment process only.
• Triploid eggs will not be accepted if testing of blood samples tested by a qualified laboratory show less than a 95% induction levels using flow cytometry methods.

Fish Health Inspection Requirements

• Certification of all lots of fish on the vendor's facility shall be performed by a fish pathologist who is accepted by the NMDOW as being qualified and competent to detect the presence of the pathogens listed in the paragraphs below.
• Inspection shall be performed by sampling and procedures described in "suggested procedures for the detection and identification of certain infectious diseases of fishes" published by the fish health section of the American Fisheries Society.
• Each inspection certificate shall indicate in writing the results of the sampling and testing for fish health in the facility, and be signed by the inspector.
• Certification must be done within a one (1) year period preceding the delivery of eggs to NMDOW.
• All fish in or having originated from the Awarded Vendor's facility shall be certified free of the following pathogens for the previous five (5) consecutive years:
• Infectious Pancreatic Necrosis Virus (IPNV)
• Viral Hemorrhagic Septicemia
• Infectious Hematopoetic Necrosis Virus (IHN)
• Myobolus Cerebralis
• Renibacterium Salmonarum
• Ceratomyxa Shasta

Term

The term of this agreement shall be for one (1) year from date of award with an option to extend for up to three (3) additional years, on a year-by-year basis, and, by mutual agreement of all parties and approval of the New Mexico State Purchasing Agent, at the same price, terms and conditions. This Price Agreement shall not exceed four (4) years.

Method for Award/Multiple Awards

Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154, the State reserves the right to issue multiple awards to obtain the items listed. Determination for award shall be based upon the lowest total cost of all items listed and the bidder's abilities to meet the "minimum" and "submittal" requirements of the Invitation to Bid.

Funding

This ITB will involve federal funds. The Awarded vendor(s) must be registered under the Federal System of Award Management (SAM) and have a status of 'Active' throughout the term of the Price Agreement.

Please provide a copy of the 'Active' status proof with your bid.

Pricing

Price shall not include state gross receipts tax or local option tax. Bidders should include freight charges per thousand eggs in their pricing when pricing is being determined for the bid price. When bidding, enter the amounts for the respective bid item unit prices to a maximum of three (3) decimal places.