Comprehensive Central Sterile Processing Services RFP

The Westchester Medical Center Health Network (“WMCHealth”) is issuing this Request for Proposals (“RFP”) to invite qualified firms to submit proposals to perform Comprehensive Central Sterile Processing (CSP) services throughout WMCHealth. A detailed description of the Comprehensive Central Sterile Processing (CSP) services is set forth in Section 4 “Scope of Services.”

All prospective RFP respondents will submit proposals to provide services throughout WMCHealth, including the following acute care locations:

• Westchester Medical Center, 100 Woods Road, Valhalla, NY 10595
• MidHudson Regional Hospital Of Westchester Medical Center, 241 North Road, Poughkeepsie, New York 12601
• Good Samaritan Hospital, a member of WMCHealth, 255 Lafayette Avenue, Suffern, NY 10901
• St. Anthony Community Hospital, a member of WMCHealth, 15 Maple Avenue, Warwick, NY 10990
• HealthAlliance Hospital, a member of WMCHealth, Mary’s Ave Campus, 105 Mary’s Ave, Kingston, NY 12401
• Port Jervis Community Hospital, a member of WMCHealth, 160 E Main Street, Port Jervis, NY 12771

Purpose and Objectives

The purpose and objective of this RFP is to establish a high-quality, standardized, efficient, and accountable sterile processing program that supports surgical services, procedural areas, and other clinical departments requiring reprocessed medical instruments and equipment. The selected vendor shall provide the leadership, management, staffing for select facilities, technical expertise, quality assurance, operational infrastructure, and other resources necessary to perform the services defined in this Scope of Services.

General Scope of Services

The vendor shall provide the management and operational resources necessary to support the complete reprocessing lifecycle for applicable reusable medical and surgical instruments and devices.

Services shall include:

• Receipt and tracking of contaminated instruments and equipment.
• Decontamination, cleaning, rinsing, drying, and cleaning verification.
• Inspection, testing, and functional assessment of instruments.
• Instrument assembly, set configuration, packaging, and labeling.
• Sterilization using approved methods appropriate to the device and its manufacturer instructions.
• Sterilization monitoring, documentation, load release, and traceability.
• Sterile storage, inventory control, and distribution.
• Instrument tray and case cart preparation, verification, and delivery.
• Management of loaner and vendor-owned instrument sets.
• Instrument repair coordination, damage tracking, and replacement recommendations.
• Staff recruitment, supervision, education, competency assessment, and scheduling.
• Quality assurance, regulatory compliance, performance reporting, and continuous improvement.
• Emergency and on-call services.
• Implementation, transition, and business continuity planning.

The vendor shall provide monthly reports for each participating hospital and a consolidated network dashboard.

Submission

**PROPOSERS MUST EMAIL THEIR PROPOSAL NO LATER THAN 4:00 PM EASTERN STANDARD TIME ON FRIDAY, DECEMBER 18, 2026**, TO THE DESIGNATED CONTACTS IDENTIFIED IN SECTION 2.6, with email subject and file title WF1CE47 – Comprehensive Central Sterile Processing Services – Proposal – [INSERT VENDOR NAME]. Proposals received after this time and date will not be considered.

Evaluation

The award will be made on the basis of best value (the proposal which optimizes quality, cost, and efficiency) to the most responsive and responsible proposer as determined in the evaluation process. The contract will not be awarded solely on the basis of lowest cost. Criteria include:

• Customer Service focus, metrics, training.
• Proven track record.
• Ability to meet or exceed scope of services.
• References.
• Fee Proposal.

Other

The fee proposal must be submitted in the proposer’s package in a separate, clearly marked, document. All proposals must include completed copies of the forms annexed hereto as Attachments C, D, E, F and G. Tentative Contract Start Date: Thursday, July 1, 2027.