E-911 Heat Pump and Roof Top Unit (RTU) Replacement

Oswego County’s Buildings and Grounds Department is soliciting bids from qualified contractors to furnish all labor and equipment as it pertains to removing the existing heat pump systems and installing new/unused roof top units (rtu) on the Oswego County Public Safety Building, 39 Churchill Road, Oswego, NY 13126.

Contractor shall furnish all labor, materials, tools, equipment necessary for the safe disconnection), removal, and lawful disposal of existing rooftop heat pump systems. Contractor shall recover all refrigerant per EPA guidelines.

Contractor shall furnish all labor, tools, and equipment to install, set, anchor, and level new rooftop HVAC units (RTUs) onto existing or modified roof curbs.

Contractor is responsible for the complete installation, startup, and commissioning of new rooftop HVAC units (RTUs), including all necessary transitions, curb adapters, electrical ties, controls, and ancillary connections.

Contractor is required to adhere to all local building, mechanical and electrical codes as well as following all OSHA safety standards.

Contractor shall protect the building roof membrane, landscaping, parking and walking paths during rigging.

See Appendix A for the Specifications and Appendix B for the drawings.

Each Vendor shall submit a signed original bid via **electronic submission on BidNet**, or a signed original bid in a sealed opaque envelope indicating the company’s name and bid title, and one (1) electronic copy in the form of a flash drive marked: BID 26-BG-004 E-911 HEAT PUMP AND ROOF TOP UNIT (RTU) REPLACEMENT. Bids are due on or before **11:00 a.m., November 17, 2026**. Facsimile transmitted bids are not acceptable and will be rejected.

**Mandatory** pre-bid meeting: Thursday, November 5, 2026 at 9:00 AM at 39 Churchill Road, Oswego, NY 13126.

The contract, if awarded, will be awarded to the lowest responsive and responsible bidder or bidders who, in part or in total, meet all the terms and conditions of the specifications. The award will be based in part on an analysis of the following criteria: technical and esthetic qualities of the bid, reliability, vendor’s ability, and facilities to provide the service called for, evaluation of the Vendor’s proper understanding of the County’s needs, and price.

The amount of the Faithful Performance Bond and Labor and Material Bond shall EACH be **100%** of the amount of the contract price. A bond or guaranty in the amount of **5%** of your bid is required to validate a bid being submitted.

The term of the contract shall be for one (1) year effective from the date of Contract award and may be renewed for four (4) additional one (1) year periods at the same terms and conditions and bid price by mutual agreement between both parties.

Required insurance minimums: Commercial general liability insurance $1,000,000 per occurrence/$2,000,000 aggregate. Automobile liability $1,000,000 CSL for owned, hired and borrowed and non-owned motor vehicles. Excess/umbrella insurance $3,000,000 each occurrence and aggregate.