TNH189-2026 Legal Services

The Town of North Hempstead (the "Town") seeks to establish a panel of stand-by counsel who are prepared to represent the Town in various matters. As such, the Town is requesting proposals from qualified law firms, located and authorized to do business in the State of New York, to perform specialized litigation, counseling, drafting and negotiating services. Law firms may be selected from among responding firms based on a thorough analysis of each firm’s ability to provide the Town with the highest quality legal services at cost-effective fees.

The selected proposer(s) will be required to work closely with Office of the Town Attorney and in certain instances, the Town’s insurance carriers.

The Town requires the services of a law firm or firms to represent the Town, provide advice and render opinions on various lawsuits, transactions, contracts and other legal matters. Specifically, the Town requires a law firm or firms to represent it in relation to the following practice areas:

• Federal and State Court litigation, including but not limited to those alleging civil rights violations, discrimination and takings;
• Commercial litigation, including but not limited to breach of contract claims, construction litigation;
• Personal injury matters;
• Municipal law matters, including but not limited to Article 78 proceedings, declaratory judgment actions and challenges to ad valorem levies;
• Real estate matters, including negotiation of complex transactions and litigation to enforce property rights on behalf of the Town;
• Representing the Town before regulatory agencies such as the Environmental Protection Agency, the Department of Environmental Conservation and the Nassau County Health Department;
• Contract matters, including but not limited to the negotiation and preparation of agreements such as project labor agreements, cable or fiber optic franchise agreements, lease agreements for cellular facilities located on Town properties, software, IT and data management agreements;
• Collections matters;
• General advisory services related to matters listed above or other matters related to Town business; and
• Other matters as may be required by the Town.

The Town does not have a set schedule of matters to be assigned to any selected firms and intends to use selected firms on an as-needed basis. This RFP does not constitute any guarantee that selected firms will be assigned any matters by the Town. Once the panel is created by the Town Board, firms will be required to execute individual Retainer Agreements with the Town for each matter assigned.

The Town anticipates qualifying several firms to perform services in each of the above practice areas. The Town will not consider proposals that include rates above **$325 per hour**.

**Submission:** One (1) original copy and (1) thumb drive containing the same proposal must be delivered in a sealed envelope and received by the Procurement Division at 220 Plandome Road, Manhasset, New York 11030 by **11:00 a.m. November 6, 2026**. The sealed envelope must be marked "Request for Proposals TNH189-2026-Legal Services".

Any inquiries concerning this RFP must be in writing or by email and should be addressed to Georgina Carr at contracts@northhempsteadny.gov. Last Date for Questions is October 16, 2026.

Evaluation

Proposals will be evaluated based on the following:

1. Compliance with RFP Requirements;
2. Proposer Experience in the services to be provided;
3. Past performance;
4. Experience of Proposer Personnel;
5. The wherewithal of the Proposer to render the requested services in a timely fashion;
6. Fee Structure.

Insurance

• Attorney Professional Liability: not less than **$2,000,000** per claim and **$2,000,000** aggregate.
• Commercial General Liability: not less than **$1,000,000** per occurrence and **$2,000,000** general aggregate.
• Workers' Compensation insurance as required by New York State law.
• New York State Disability and Paid Family Leave Benefits insurance as required by law.

Term

The Legal Panel shall be qualified for a term of five (5) years from the date of award.