46-DNCR-27-2198 IFB Septic Pumping at Mt. Mitchell State Park

The North Carolina Department of Natural and Cultural Resources, Division of State Parks, (hereinafter, “Department”), requires a Vendor to provide septic tank pumping and disposal services for Mount Mitchell State Park (hereinafter, “Park”). The Vendor shall provide all necessary materials, tools, and equipment.

Mount Mitchell State Park currently relies on a temporary wastewater management system while construction and commissioning of a new permanent septic system are underway. To ensure uninterrupted park operations and protect public health and environmental resources, wastewater generated from park facilities is collected in a 10,000-gallon holding tank that requires regular pumping and off-site disposal by a licensed and qualified contractor.

The intent of this solicitation is to award an Agency Specific Contract.

Mount Mitchell State Park is located at 2388 NC-128, Burnsville, NC 28714. The entrance to the park is off the Blue Ridge Parkway. The Blue Ridge Parkway is closed north of the park. Access to the park is from the Asheville side of the Blue Ridge Parkway only.

• Pumping and Disposal: Provide septic tank pumping and disposal services for one (1) 10,000-gallon septic tank at Mount Mitchell State Park. The Vendor shall pump, transport, and legally dispose of all waste, supplying all required equipment and labor to perform the work.
• Service Schedule: The Contractor shall furnish pumping services on an as-needed basis annually from April 15 through November 15. Routine service is not expected between November 15 and April 15 due to seasonal restroom closures. The Contractor shall continue to provide services as required until the Park's replacement septic system is fully operational and accepted by the Park.
• Frequency: Perform pumping on an as-needed basis (anticipating once per week early in the season and potentially increasing to twice per week as visitation rises). Monday and Friday are the preferred service days to help prevent weekend issues. Additional service trips may be required based on actual usage. The Vendor shall coordinate scheduling with the Park, which will use its restroom flow meter to monitor wastewater volume.
• Truck Capacity: Anticipate an average removal volume of approximately 3,000 to 3,500 gallons per truckload; however, actual quantities may vary based on conditions and usage.
• Documentation: Provide a service ticket for each visit indicating the date of service, the number of gallons pumped, and the disposal location.
• Compliance: Maintain all required permits and comply with all applicable regulations governing the transport and disposal of septage, as well as adhere to all Park rules.

**Submission:** Vendor’s bids for this procurement must be submitted through the Sourcing Tool. Only Bids submitted through the Content Section of the NC eProcurement Sourcing Event will be considered. Bids submitted through the Message Board will not be accepted or considered for award. Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration.

**Award:** An award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past performance, references, and financial documents.

Required with bid:

• A copy of the Vendor’s current Septage Waste Management Firm Permit and Disposal & Site Authorizations.
• A list of vendor personnel with applicable licenses and qualifications who will be involved in the contract execution.
• At least three (3) references, using *ATTACHMENT: CUSTOMER REFERENCE FORM*.

**Contract term:** The Contract shall have an initial term of one (1) year, beginning on January 1, 2027, to December 31, 2027. [...] the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to two (2) additional one-year terms.

**Validity:** Offer shall be valid for at least ninety (90) days from date of bid opening.