NCEM Cots

The North Carolina Department of Public Safety, Division of Emergency Management (NCEM) is soliciting Bids to acquire Cots from a qualified Vendor(s) to enter into pre-event contracts with NCEM at no immediate or annual cost to NCEM for the following cots: Military Cots and Specialty Cots.

In order to meet requirements during disasters and other emergencies, the North Carolina Division of Emergency Management (NCEM) is seeking Bids to establish a three (3) year Agency Specific Contract. The Cost shall be provided on an "as, if, and when requested" basis throughout North Carolina to meet emergency preparedness objectives.

This is a multi-vendor awarded contract to ensure the needs of NCEM and the Activating Entity are met; however, no quantities are guaranteed. It is estimated that the State may require as many as 5,000 cots over the 3-year contract.

The Vendor shall deliver Free-On-Board (FOB) Destination to any requested location within the State of North Carolina with all transportation costs and fees included in the total bid price.

Bid price shall constitute the total cost to the State for delivery fully assembled and ready for use, including all applicable charges for shipping, delivery, handling, administrative and other similar fees.

Delivery

The Vendor shall deliver Free-On-Board (FOB) Destination to the following location(s):

- Any response or staging location within the State of North Carolina.

Vendor shall complete delivery within **twenty-four (24) hours** after receipt of purchase order.

Warranty

Manufacturer's standard warranty shall apply. Vendors shall include a copy of the manufacturer's standard warranty with the bid response.

Descriptive Literature

Each bid shall be accompanied by complete descriptive literature, specifications, certifications, and all other pertinent data necessary for thorough evaluation of the item(s) offered and sufficient to determine compliance of the item(s) with the specifications.

References

Vendors shall provide at least three (3) references, using *ATTACHMENT: CUSTOMER REFERENCE FORM*, for which your company has supplied the exact model of equipment offered.

**Electronic responses ONLY** will be accepted for this solicitation.

Bids are due **November 18, 2026 by 2 PM ET**. Written questions are due **November 2, 2026**, and responses from the State are scheduled for November 9, 2026. Questions are to be submitted via the Sourcing Tool's message board with "19-IFB-2429867298-RMT – Questions" as the subject.

The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date").

Offer shall be valid for at least one hundred and twenty (120) days from date of bid opening.

All responsive bids will be reviewed, and award(s) will be based on the responsive bid(s) offering the lowest price that meets the specifications to include any required verifications set out herein, such as but not limited to past performance, references, and financial documents.

For a contract to be awarded, the Vendor must be a North Carolina registered Vendor in good standing with an eVP number. Awarded Vendor(s) must furnish evidence of North Carolina Secretary of State registration within 10 business days of notification of award.

Insurance: Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00.