Purchase of Two (2) Ride-On Floor Scrubbers

This solicitation is for the purchase and delivery of two (2) Tennant ride-on floor scrubbers: one T7-800-D-2000074 with an 800 mm (32-inch) deck, and one T20-C-DSL-2000072, or approve equal. The selected vendor will provide the specified equipment and associated standard documentation and warranty information.

COTA seeks to procure two (2) new ride-on floor scrubbers for use in its Facilities operations. The equipment will replace existing floor scrubbers that have reached the end of their useful service life and will support the continued maintenance and cleaning of COTA facilities.

COTA is seeking two (2) different models of ride-on floor scrubbers, as outlined below:

• One (1) Tennant T7-800-D-2000074, or approved equal: The proposed equipment shall be comparable in size, functionality, and cleaning capabilities to the Tennant T7, including an 800 mm (32-inch) cleaning deck.
• One (1) Tennant T20-C-DSL-2000072, or approved equal: The proposed equipment shall be comparable in size, functionality, and cleaning capabilities to the Tennant T20 and suitable for larger-scale cleaning operations.

By submitting a bid, the vendor acknowledges and confirms its ability to deliver both units within **twelve (12) weeks** following contract execution. Earlier delivery is encouraged and may be coordinated with COTA.

All proposed equipment shall be new, unused, and of current production. Vendors may propose alternative manufacturers or models, provided the proposed equipment meets or exceeds the minimum specifications, performance requirements, and operational capabilities of the referenced equipment.

Vendors proposing equivalent equipment shall provide detailed product specifications and supporting documentation demonstrating how the proposed equipment compares to the referenced models.

Bidders shall ensure that all costs submitted shall be firm, fixed, and all-inclusive. The unit prices shall include all costs associated with providing the equipment in accordance with the requirements of this solicitation, including but not limited to equipment, applicable manufacturer warranties, freight, delivery, unloading, assembly, setup, operator training, and any other costs necessary to provide fully operational equipment.

No additional fees or charges will be accepted beyond the prices submitted in the Bid Pricing Table.

Bids submitted in any other format other than via the online procurement portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted.

Bids received after the scheduled due date and time for submission will not be accepted.

All pricing submitted in response to this Invitation for Bids (IFB) shall remain firm, fixed, and valid for a minimum period of one hundred twenty (120) calendar days from the Bid Due Date.

Bids received in response to this Invitation for Bids (IFB) shall be evaluated to determine the lowest responsive and responsible bidder(s). Award shall be made to the lowest responsive and responsible bidder(s) based on the lowest evaluated price.

At a minimum, each Bidder shall submit the following:

• Completed Bid Form
• Pricing Schedule
• Vendor Certifications and Representations
• Manufacturer Authorization Letters (if applicable)
• Proof of Insurance (Upon Notice of Award)

Vendors requesting that other products be approved equal to the specified product(s) must submit their request in writing in the *Approved Equals- Request for Substitution* form. Requests MUST be submitted via the online bidding portal.