Beaverton Safe Parking RFP

The City of Beaverton is seeking sealed proposals from qualified consultants for Beaverton Safe Parking RFP. Consultants are invited to submit a proposal outlining their experience and qualifications in performing work directly related to the services required.

The City of Beaverton is seeking a qualified operator to manage the Beaverton Safe Parking Program. Safe Parking offers a legal option for people who are experiencing homelessness and living in a vehicle to park and stay in one of five safe parking locations throughout the city while receiving case management from highly qualified professionals with the goal of transitioning to stable housing. Safe Parking consists of a public-private partnership in which the City contracts out with private organizations who have agreed to offer a limited number of parking places on their properties as designated Safe Parking locations.

The Request for Proposals (RFP) will award **$58,000** for program case management and an additional **$15,000** to be used as flexible funds for other expenses (gas cards, minor vehicle repairs, etc.). The City of Beaverton provides additional funds for program infrastructure (port-a-potties, handwashing stations, and storage pods).

The City is seeking sealed proposals from qualified consultants to provide:

Management Services

• Operate Site as a free safe parking program for people living in their vehicles, at no cost to participant.
• Enroll participants, assign parking spaces, and keep a roster of participants and vehicles.
• Adopt a written participant rules policy, approved by the City and property owner.
• Explain rules to each participant at intake, enforce consistently, and remove participants who violate the rules, in accordance with a fair and documented process.
• Identify and staff open hours and provide contact information for staff person the City, Property Owner, and neighbors can reach.
• Provide and maintain bathroom and handwashing and trash facilities, at City's cost. Keep site clean and free of litter, debris, abandoned property.
• Monitor sites for safety and contact emergency responders when needed.
• Connect participants with housing, health, employment, and other social services, directly or by referral.
• Respond promptly to neighbor complaints and work in good faith to resolve them.

Incident Reporting Requirements

- Must report any incident taking place in the Safe Parking Program within 24 hours.

Monthly Reporting Requirements

- Contractor shall submit a monthly program report to City on the Safe Parking Program which shall include the following data: number of current guests and vehicles; guest numbers for each assigned Host Site; numbers of guests that are new to the program that month vs. continuing guests; number of individuals/families on the waitlist for the program [...] summary of any incident that occurred at a Host Site; summary of other interim services provided.

Annual Reporting Requirements

- Contractor shall submit an annual report to City on the program, which shall include the following data: total number of community members served; demographics of program guests, separated by age, gender, race/ethnicity, veteran status [...] average length of stay for guests.

Invoicing Requirements

Contractor shall ensure all monthly reports have been submitted to City prior to submitting an invoice for services.

On-Call Crisis Intervention Services

Contractor shall establish a system for providing on-call crisis intervention services. Contractor staff will ensure timely crisis response as soon as practicable, but in no event later than 48 hours after City reports the incident to Contractor.

**Submission method:** Proposals must be received electronically, no later than 5:00 pm on Monday, November 30, 2026, via the City's e-procurement portal. Proposals will only be accepted electronically through OpenGov. Facsimile proposals will not be accepted. Late proposals will not be considered.

All questions regarding this project shall be directed through the Question-and-Answer (Q and A) section of this solicitation in OpenGov. There will be no Pre-Proposal Conference.

There is a **10-page limit** on proposals submitted in response to this procurement. This page limit does not include the cover page or résumés. Joint proposals will not be accepted.

The City will award the contract to the responsible Proposer whose proposal it determines in writing to be the most advantageous to the City. In the Beaverton Equity Procurement Program, a COBID-certified Proposer is awarded 4 points; other items are worth 1, 2, 3 and 2 points.

A contract awarded is expected to commence on or about July 1, 2027 and end on or before June 30, 2032. The contract may be renewed under similar terms for up to two (2) additional one-year terms at the option of the City.

The contractor will be expected to meet the insurance requirements set forth in Section 18 and Exhibit 1 of the contract (Attachment "A"). Proposals must remain open and valid for at least 180 days from the deadline specified for submission of Proposals.