Short-Term Vehicle Rental and On-Demand Transportation Services

The LEAGUE OF OREGON CITIES (LOC) will accept proposals for Short-Term Vehicle Rental and On-Demand Transportation Service at the electronic address listed below until the end of day on NOVEMBER 13, 2026. Those proposals will be for the LEAGUE OF OREGON CITIES and members of National Purchasing Partners Government Division ("NPPGov") throughout the United States and Canada [...]. Significant sales potential exists because the resulting Master Price Agreement for proposers will include piggybacking language that permits use of the Master Price Agreement nationwide and in Canada, which may allow Participating Agencies to forego duplicating the formal solicitation process and expend staff resources and funds.

This procurement group is soliciting proposals from qualified companies (hereinafter referred to as "Proposer") to enter into a Master Price Agreement for Short-Term Vehicle Rental and On-Demand Transportation Services.

Proposers must present clear and concise evidence indicating Proposer's ability to comply with the requirements stated herein and to provide and deliver the specified products and services to Participating Agencies.

Each Proposer is required to commit to low pricing, and accurate and timely reporting to NPPGov pursuant to the reporting requirements identified in the NPPGov Vendor Administration Agreement (available upon request). In addition, successful Proposer(s) with a national presence must commit to marketing of the Master Price Agreement nationwide and that the sales force will be trained, engaged and committed to offering NPPGov pricing to member government agencies nationwide, and in Canada, if applicable, including the opportunity for NPPGov to train the Vendor sales staff.

Proposers must complete *Attachment B* – Proposer Profile Workbook.

Provide a description of the Short-Term Vehicle Rental and On-Demand Transportation Services offered as set forth in ATTACHMENT C. The primary objective is for the Proposer(s) to provide the Proposer(s)'s entire catalog of products and services ("catalog discount") that are responsive to this RFP so that Participating Agencies may order a broad range of products and services as appropriate for their needs. Anticipated future models and related products/services that may be offered during the term of the resulting Master Price Agreement should also be in included in Vendor's Proposal.

All products offered must be new, unused and the most current product lines, unless otherwise clearly identified as remanufactured goods.

Describe any special programs that Proposer offers that shall improve the ability of the Participating Agencies to access the products, such as retail store availability, expedited delivery intervals, item sourcing, or other unique plans and services.

Proposer shall identify any other added value it offers to the LEAGUE OF OREGON CITIES ("LOC") and Participating Agencies (e.g. convenience cards, individual/member discounts, additional admin fee, etc.)

**Submission:** Proposers are to submit one (1) electronic proposal, in PDF format, to the designated website detailed on the first page of this solicitation. All Proposals must be signed and uploaded to the designated website. Only those proposals received at the designated website by the due date and time will be considered. Deadline for submission of proposals is the end of day on **NOVEMBER 13, 2026**.

**Scoring:** There is a maximum score of 500 points and Proposer's average total score must be at least 200 points for consideration of an award. Proposals will be evaluated on the following criteria and further defined in the *Proposal Evaluation Form* (ATTACHMENT E) utilizing the point system indicated on the form:

1. Pricing
2. Product Line (within each category)
3. Marketing
4. Customer Service
5. Proven Experience
6. Coverage
7. Conformance

**Contract term:** The successful Proposer(s) shall be awarded a Master Price Agreement for a four (4) year period. The Master Price Agreement may be extended an additional one (1) year period.

**Insurance:** Proposer(s), at Proposer(s)'s own expense, shall purchase and maintain the herein stipulated minimum insurance from a reputable company or companies duly licensed by the State of Oregon. Proposer(s) shall maintain Commercial General Liability Insurance, Automobile Liability Insurance, and Workers' Compensation and Employer's Liability insurance.

All prices shall be held firm for a period of sixty (60) days after the Solicitation closing date.