Psp Troop G Huntingdon Snow Removal Services

The Commonwealth of Pennsylvania (Commonwealth) is issuing this Invitation for Bids (IFB) to meet the needs of PA STATE POLICE to satisfy a need for PSP Troop G Huntingdon Snow Removal Services.

Snow removal and application of granular deicing material in areas designated by the Station/Office Commander and in compliance with the specifications listed below estimated to be effective upon valid contract and/or purchase order with four (4) optional one (1) year renewals.

Delivery/Service Location

PENNSYLVANIA STATE POLICE, TROOP G HUNTINGDON, 10637 RAYSTOWN ROAD, HUNTINGDON, PA 16652

Snow removal and application of granular deicing material in areas to be designated by the Station/Office Commander. Pennsylvania State Police (PSP) does not accept bids with liquid applications. Bids must be charged by tons, or parts thereof, or bags.

This is an on-call contract. The station commander or his designee will establish with the vendor the snow removal response. The station commander or his designee shall establish, with vendor, the method required for all employees on site to make physical confirmation in Snow Removal Service Log of hours worked.

Snow removal costs should be based upon the use of a truck/plow and hand shoveling if required by the Station Commander. Vendor must have equipment adequately sized to perform service in efficient manner.

Commonwealth will pay for only those services rendered. Services are paid per task(s) completed, regardless of the number(s) of equipment or staff utilized to complete the task(s). Line item increases to cover extra staff will be denied. Bid labor pricing is per hour per task, NOT per contractor's employee.

Line items for granular and deicing material should only be used for ice events and in volume that meets, but does not exceed, required amounts to maintain safety of the affected areas. Deicing material must be bid according to current market values.

Salt deicing material is not to be used on any concrete surfaces.

Indicator flags/marker flags are required to indicate where parking curbs are, so they are not damaged by plow.

Contractor and/or approved sub-contractor will register in "Snow Removal Service Log" (see attached) upon arrival and departure and provide quantities of material(s) applied. A physical confirmation in the Snow Removal Service Log is required for all contractor/sub-contractor employees for every visit.

Damage to parking lot surface, sidewalks, curbing, bumper blocks, and lawns to be repaired under the contractor's insurance requirements.

No equipment may be stored, parked or otherwise left unattended by supplier on PSP properties when not in use, for any amount of time.

All subcontractors are held to all standards as prime contractors. Sub-contractors must be identified at time of bid submission and approved by PSP contract issuing officer.

**ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION.** Bidders must submit their bids through the Commonwealth's electronic system (SRM).

**Required with bid:** All documents listed below must be submitted with bid. Failure to submit ALL required documentation will deem vendor non-responsive and may cause bid disqualification.

• Site Visit form
• Cost Matrix
• BOP 2201 Worker Protection form
• Small Business Certification
• Insurance Certification

Only those bidders who are certified as a Small Business through the Department of General Services' self certification process are eligible to submit a bid and be awarded a contract.

**Mandatory site visit:** All bidders, prior to submitting a bid, must visit the site. Vendor shall contact SGT. MICHAEL GLENTZER at 814-627-3161 to schedule an appointment to visit the site. No bids will be accepted without a signed site visit.

**Insurance:** Worker's Compensation Insurance and Public Liability and Property Damage Insurance. The minimum amounts of coverage shall be **$250,000 per person and $1,000,000 per occurrence** for bodily injury, including death, and **$250,000 per person and $1,000,000 per occurrence** for property damage. Certificates shall list the Commonwealth as certificate holder and name the Commonwealth as an additional insured.

**Award:** It is the intent of the Commonwealth to make a single award of item(s) listed in the IFB to the lowest responsive and responsible bidder.

There will be no pre-bid conference for this IFB.