Impact Fee Study and Update

The City of Mt. Juliet, an Equal Opportunity, Affirmative Action Employer, seeks to retain the services of a qualified firm to provide Professional Services as described in this RFQ. The City is requesting Statements of Qualifications from professional, qualified engineering or planning consultant firms to assist City staff in the update of Chapter 26, Article V of the Mt. Juliet Code of Ordinances regarding impact fees. In general, the scope of work includes an analysis of the current fees, a review of the current land use categories, applicability of fees to land uses beyond residential, and fee calculation analysis.

Required Scope of Services

Study Management: The consultant shall work with various City departments as needed to manage all aspects of the study development to fully support a comprehensive study and subsequent updates to the Impact Fee ordinance.

Land Use Review and Application: The consultant shall review the applicability of impact fees beyond the current residential-only model. Expansion of fees to all land uses will be studied based on the current Land Development Code and Land Use Plan, best practices in other jurisdictions, and land uses supported by the latest edition of ITE’s Trip Generation manual.

Fee Calculation and Analysis: The consultant shall propose a new impact fee schedule utilizing collected data, best practices, legal precedents, and experience analyzing the trip generation rates as published in the latest edition of the Institute of Traffic Engineers (ITE) Trip Generation Manual. Additionally, an updated listing of eligible capital improvement projects will be developed in consultation with City staff and design engineers.

Draft Improvement Fee Study: The consultant shall prepare and provide a report that documents fee study results, including, but not limited to, a description of the overall methodology, findings, supporting justification, recommended fees, and the calculations that provide the relationship between fee recommendations and new development.

Presentation of Materials: The consultant shall present information at briefing meetings with City staff at critical points in the preparation process. In addition, upon completion of the draft fee update report, the consultant shall be prepared to present the study, including all elements and recommendations to the Board of Commissioners.

Final Improvement Fee Study and Presentation: A final improvement fee study and draft ordinance shall be provided to City staff for approval by the Board of Commissioners.

Deliverables

1. A work session where the consultant presents and facilitates discussion regarding peer review results and “proof of concept” methodology for calculating impact fees.
2. Draft document for staff review: one electronic copy
3. Final draft document for staff review: one electronic copy
4. Public workshops/meetings may be required.
5. Assistance to City staff in the preparation of display materials (slideshows, multimedia, free‐standing, etc.) and copies of necessary documents for all presentations and public hearings

Submission

The consultant shall submit in a sealed package, with the consultant’s submittal clearly marked on the front of the outermost package “RFQ: IMPACT FEE STUDY”, the following items:

• Four (4) bound copies of the *Statement of Qualification Submittal*;
• One (1) copy of the entire submittal in an Adobe PDF format on a USB drive.

All submittals shall be received at the City of Mt. Juliet Public Works & Engineering Office **NO LATER THAN 4:00 PM (LOCAL TIME) ON Friday, December 4th, 2026**. Any submittals received after this time shall not be considered. The City will not have a formal proposal opening.

Evaluation

• Past experience with impact fee analysis for other agencies within Tennessee (30 points)
• Qualifications of key staff that will be assigned to the project (30 points)
• Understanding of the study deliverables and proposed plan (30 points)
• References and evaluations on prior projects, if available (10 points)

Submittals will be reviewed and scored by the City of Mt. Juliet’s Consultant Evaluation Committee based on the established criteria above. The consultant evaluation committee holds the ability to conduct interviews. It shall be the responsibility of the prime consultant to include a signed statement from each sub-consultant on their own letterhead confirming that they have the staff available and agree to provide the necessary services for the specific project. Failure to meet this requirement will void the submittal.