Bank Depository Services

The City of Schertz ("City") is soliciting proposals in response to this Request for Proposal number 2026-012 ("RFP") from contractors, hereafter referred to collectively as "Proposers," to provide the City depository services as more particularly described in Section 5.

The City's Finance Department handles all banking, treasury, and investment activities as well as accounts payable, receivables, payroll, and financial reporting functions. [...] The City has multiple locations at which funds are collected and from which funds may be deposited. Currently deposits are made by City staff on a daily basis but all transactions are under the direction/control of the Finance Director. The Finance Department handles all reconciliation.

The City has approximately 450+ employees, permanent full and part time, and the payroll is paid the bi-weekly. Schertz uses a 3rd party payroll company who takes a wire transfer to fund payroll and distributes payments on behalf of the City.

The Contractor shall provide all equipment, materials, and staff necessary to perform the scope of services further described below.

The City currently has three bank accounts. One bank account is used to serve its various funds. The description and average balances on these accounts are outlined below based on historical rates:

| Title | Avg Mo Balance | Description | Type |
| --- | --- | --- | --- |
| General Operating | $13,000,000 | Consolidated funds | Interest bearing |
| PEG Fund | $500,000 | PEG Funds | Non-Interest |
| Employee Benefits Trust | $0 | Benefits Trust | Non-Interest |

The City will entertain changing the structure of the account for maximum earnings potential and will examine sweeps and other structures proposed. The bank will be asked to present the most efficient structure to effect the best investment rates and best operating efficiency.

The account will receive some limited deposits or transfers but not daily. Wires and securities transactions and ACH will be tied to this account. Currently no reconciliation services are used.

• Approximately $10 million in payables is processed monthly with payables runs usually eight times each month (twice weekly).
• The City has a $2,000,000 a month total payroll (paid bi-weekly).

**Submission:** Sealed proposals in response to this RFP will be received through the City's e-procurement portal at https://schertz.bonfirehub.com/portal/?tab=openOpportunities until **November 17, 2026, at 3:30PM**. Submissions by other methods will not be accepted. You must register as a vendor through this portal to submit a bid or proposal.

The City Request that the Execution of Offer and any/all signed Addendums be submitted as separate files with the proposal. Failure to include a signed Execution of Offer and any/all Addendums associated with the proposal WILL result in the proposal being rejected.

All questions must be submitted through the City's e-procurement portal no later than **November 10, 2026, at 5:00PM**.

Evaluation criteria

• Customer Service: (40%)
• Financial Benefits / Cost: (20%)
• Bank History and Financial Strength: (20%)
• Performance: (20%)

Each proposal must state that it will remain valid for City's acceptance for a minimum of ninety days (90) days after the Submittal Deadline.

The City anticipates the initial term of the Agreement will be for three (3) years ("Initial Term"), with the option, upon mutual consent, to renew the agreement for automatic annual renewals thereafter (each an "Extension Term").

A Certificate of Insurance showing Contractor is Insured and a copy of completed Form 1295 are to be included.