Concrete Iron Ore

By order of the Commissioners Court of Panola County, Texas, sealed bids will be received for: CONCRETE / IRON ORE. To provide for an annual contract commencing **January 1, 2027**, and continuing to **December 31, 2027**.

Bid Items (price per cubic yard, FOB and Delivered)

• 2" Minus Pure Crushed Concrete
• 3 X 4 Pure Concrete
• 2" Minus Crushed Iron Ore

F.O.B. (picked up) shall be to the closest location to the Panola County Warehouse. Delivery shall be within a 25-mile radius of the Panola County Warehouse.

Panola County will submit payment for the price bid per **CUBIC YARD** only. In determining the lowest and best bid, the Commissioners Court will consider the pick up and delivery locations of the bidders and the cost to the County of delivering or hauling the material to be purchased. So as to determine the most economical cost of the materials, Panola County will factor in a rate of fifty cents ($.50) per yard per mile as a cost to the County for the materials to be picked up at the plant. No surcharge for hauling, fuel, etc. shall be included on invoices.

Panola County shall provide as much advance notice as possible; however, supplier must be able to provide 90% of the orders as requested with a twelve (12) hour notice.

The successful bidders will supply Panola County with a ticket indicating the number of **CUBIC YARDS** on each load delivered to Panola County at the time of the delivery. If the County picks up the material, the successful bidder shall provide necessary personnel and equipment to load the product along with a ticket, indicating the number of **CUBIC YARDS** picked up.

Samples of the above commodities may be taken as delivered or picked up at any time and submitted to a commercial testing laboratory for compliance. Commodities not meeting the above-described specifications must be removed by the supplier and will not be paid for.

ALL MATERIALS USED IN THESE PRODUCTS MUST COMPLY WITH STATE & FEDERAL ENVIRONMENTAL LAWS AND REGULATIONS.

THE ESTIMATED QUANTITY TO BE PURCHASED IS **2000 YARDS**. HOWEVER, THE COUNTY WILL NOT BE OBLIGATED TO PURCHASE THE ESTIMATED QUANTITY OR ANY OTHER PARTICULAR QUANTITY DURING THE YEAR.

Submission

Sealed bids shall be received no later than **9:00 A.M., TUESDAY, DECEMBER 1, 2026** at the County Judge, Panola County Courthouse, Room 216, Carthage, Texas 75633. Mark envelope "CONCRETE / IRON ORE".

BIDS MUST BE submitted on the bid forms included for that purpose in this packet. Bids shall be placed in separate sealed envelopes, with **each page manually signed by a person having the authority to bind the firm in a contract**. Bids must be in ink or typewritten. Bids received after the deadline will not be considered and shall be considered void and unacceptable.

Opening is scheduled to be held in Commissioners' Courtroom, Panola County Courthouse, Carthage, Texas.

Award

Panola County reserves the right to award bids on the lump sum or unit price basis, whichever is in the best interest of the county. If the Commissioners Court considers awarding a contract to a bidder who is not the lowest bidder meeting specifications, the lowest dollar bidder will be given notice of the proposed award and an opportunity to appear before the Commissioners Court.

Other requirements

• A bid may not be withdrawn for a period of ninety (90) days following the date designated for the receipt of bids.
• Panola County is exempt from Texas Sales Tax and Federal Excise Tax; the bid shall not include sales taxes.
• Each Bidder shall execute and attach a *Non-Collusion Affidavit*.
• Form 1295 *Certificate of Interested Parties* is required.