Environmental Graphics

Texas State University ("TXST", "University") is requesting competitive proposals for selection of one or more responsive and responsible individuals or firms to provide Environmental Graphics: Design, Production, and Installation Services to the University as further described in ATTACHMENT A – SCOPE OF SERVICES. TXST will select the Proposal(s) that offers the "best value" based on the published selection criteria and on its ranking evaluation of submitted proposals.

The Respondent shall provide environmental graphic design, production, and installation services. Respondent shall be available for all phases of each project designated by Texas State University.

The Contractor shall provide all labor, materials, equipment, supervision, and all other items necessary to design, produce, and install graphics within the brand standards set forth by the University's Office of University Marketing, on an as-needed basis. All items are to be delivered to specifications and as ordered, within the timeframe identified or mutually agreed upon, and meeting the high-quality standards set out in this document. Pricing requested on the Pricing Proposal Form is per square foot for each production value. Pricing must include any delivery costs to the University and a minimum of one round of color proofs per project.

Projects to be produced include but are not limited to:

1. Environmental large format graphics applied directly to wall
2. Acrylic graphics panels
3. Direct printing to rigid substrate
4. Direct printing to acrylic
5. Contour cut vinyl lettering
6. Dimensional lettering and/or logos

**Turnaround Time:** Five (5) business days, delivered to the University.

All deliverables must meet the specifications for the intended production type, including dimensions (exact dimensions required), color, overall finish, and edge treatment of all graphics. [...] Respondents will be required to attend onsite meeting and be present during the entire installation process.

The University will be and become the owner of any design files created for each project once final payment has been received for the services rendered under each individual purchase order issued as related to and issued in conjunction to each project. Design files should be delivered to the Division of Marketing & Communications within 60 days of project completion.

Responses to this RFP shall be submitted on or before **November 23, 2026, at 3:00 p.m. (C.S.T.)** The University will not accept proposals submitted by telephone, facsimile (fax) transmission, hand delivered, mailed, electronic submission (e-mail, disk, CD-ROM, etc.), or any other method, other than through the **e-Procurement System**.

The following documents are **required** as part of your proposal response:

• Qualification Criteria Responses
• Pricing Proposal
• Signed *Execution of Offer*
• *Non-Collusion Affidavit*
• Subcontracting Plan (if applicable)

Criteria upon which Proposals will be evaluated for best value: Qualifications and references 60% (25% Respondent's qualifications and background, 25% Respondent's Past Performance on Representative Projects, 30% Respondent's Methodology Including Technical Approach and Understanding of the Scope of Work, 20% Requirements and Specifications); Pricing and Delivery Proposal 40%.

The initial contract term shall be for 1(one) year, beginning on or before the date of an executed agreement. TXST may renew the contract: for up to 4 (four) additional one-year terms. The total duration of the contract, including the exercise of renewals, shall not exceed five consecutive years.

Each proposal will state that it will remain valid for a minimum of 120 days after the submittal deadline.

Contractor will carry commercial general liability, business auto liability, employer's liability and workers' compensation insurance; the limits for each are not less than **$2,000,000**.