Invitation for bids Security Guard Services Follow Solicitation

Head Start of Greater Dallas, Inc. (Agency) is seeking bids for a firm to provide security and "patrol" services, for Agency locations within Dallas County, Texas. The firm shall provide at minimum three random patrols per night between the hours of 6:00 PM and 6:00 AM at each facility (see attached list).

TO PROVIDE for a requirements contract commencing on the date of award and continuing for one (1) year with two one (1) year option period which may be extend the period of performance for a possible total of three (3) years.

The selected Bidder shall provide security "Patrol" services to Agency locations from 6 p.m. to 6 a.m. as deemed necessary by the Purchasing Agent. A current list of locations where services are required will be given out during the pre-bid conference. Locations may be added or deleted at any time. [...] At a minimum, all accessible doors and windows shall be checked at least three (3) times per shift. Provide with your bid a proposed schedule for your patrol indicating travel time and the number of officers needed to meet this schedule.

The contractor will need to provide a Point of Contact for after-hours service. Occasionally, a location may need an overnight patrol due to an emergency condition. [...]

The Contractor must have the necessary patrol capability to be first responder to all alarm notifications during those hours and to meet the minimum amount of location checks per shift. Daily shift reports, log, must be provided to the Purchasing Agent by e-mail, fax, or hand delivered. [...]

All officers patrolling under this contract shall be commissioned (as defined by the State of Texas). The Agency may require the replacement of any officer, with cause.

The Contractor in the performance of this contract shall provide officers with patrol vehicles, uniforms, badges, and all necessary equipment acceptable to the Agency and Texas Department of Public Safety Certificate of License. [...]

The successful contractor must be licensed by the State of Texas as a Security Contractor [...].

An automated tracking and reporting system should be employed for all patrolled locations. [...] Reports of monthly activities shall be produced and submitted to the Purchasing Agent with monthly invoices.

Bid Schedule

| Item | Description | Unit of Issue |
| --- | --- | --- |
| 1 | Security "Patrol" Services (armed) | Monthly |
| 2 | Temporary Site Security (unarmed) | Per Hour |
| 3 | Temporary Site Security (armed) | Per Hour |

Sealed bids shall be submitted to: Head Start of Greater Dallas, Inc., Attn.: Agnes Chiu, Purchasing Agent, 3954 Gannon Lane, Dallas, Texas 75237. Mark Envelope: IFB NO: _27- SGS

ALL BIDS MUST BE RECEIVED IN THE PURCHASING DEPARTMENT BEFORE THE TIME INDICATED ABOVE. FAXED & EMAIL BIDS SHALL NOT BE ACCEPTED.

All pricing information should be in a separate envelope for review purposes.

Pricing is the major factor in this award but will not be the sole determining factor in the selection of a Contractor for this bid. [...] Only complete bids submitted with all requested information and documentation shall be considered.

All bids received shall be evaluated on "Best Value" [...]: Unit Price (weight 5), Quality (4), Delivery/Service (3), Solicitation meeting Specifications (2), Small Business/Minority/Woman Owned (1).

Head Start requires bidders to supply with this IFB a list of at least five (5) local references where similar services have been provided by their firm.

REQUIRED INSURANCE: General Liability General Aggregate $1,000,000.00; Worker's Compensation or Employers' Liability for Each accident $100,000.00; Disease-Policy Limit $500,000.00; Disease-Each Employee $100,000.00. A certificate of insurance showing the Agency as a certificate holder and "additional insured" shall be required prior to any work commencing at any Agency location. A 30-day cancellation provision is required.

A bid may not be withdrawn or canceled by the bidder for a period of ninety (90) days following the date designated for the receipt of bids.