RFQt Shop Equipment and Repair

The City of Fort Worth ("City") is requesting quotes from qualified bidders for the maintenance, repair services, authorized warranty repairs, inspections, and optional replacement equipment on as needed basis for the Property Management Department fleet automotive service center locations. This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

Vendors are not required to bid on every line item. Vendors should only bid on and service the specific equipment they are fully qualified and equipped to repair and inspect.

Fleet automotive shop equipment includes A/C machines, air powered shop tools, air compressors, regulators, and compressed air distribution system, truck-mounted air compressors, cooling equipment, fluid distribution & evacuation equipment, reel & hose assemblies, suspension alignment machines, tire changers, vehicle lifts, and wheel balancers.

Brands and equivalent offerings of fleet automotive shop equipment include, but are not limited to, Champion, Graco, Hunter, Mohawk, Portacool, Robinair, Rotary Lift, and Stertil-Koni.

Mandatory requirements

• Vendor(s) must have a minimum of one year of experience in the industry.
• Vendor must have and operate a full-time, permanent business address with the ability to be reached by email and telephone.
• Vendor must have a minimum of two people on staff to provide services to the City.
• If bidding on Vehicle Lift Maintenance, Repair, and Inspections: Vendor must provide a copy of qualification under ANSI/ALI ALOIM (American National Standards Institute / Automotive Lift Institute — Automotive Lift Operation, Inspection and Maintenance) standards to perform vehicle lift maintenance, repair, and inspection.
• If bidding on Authorized Warranty Repairs: Vendor must provide supporting documentation of certification as an Authorized Dealer to be considered for Authorized Warranty Repairs.

Vendor shall perform all work between the hours of 7:00 AM and 4:00 PM, Monday through Friday, excluding City holidays.

Vendor shall perform preventative and remedial maintenance and repairs as needed [...] according to manufacturer requirements and/or as directed by the Fleet Service Center Supervisor or designee.

Vendor shall provide labor, tools, parts, and equipment necessary to perform maintenance and repairs on site.

Vendor shall provide a minimum one (1) year warranty against defects of materials, services, and workmanship.

Vendor shall conduct inspections and prepare Inspection Reports for air compressors as scheduled or directed by the Fleet Service Center Supervisor or designee.

Vendor shall conduct annual inspections and prepare Inspection Reports for vehicle lift stations as scheduled or directed by the Fleet Service Center Supervisor or designee.

Vendor shall perform Seasonal Performance Checks for automotive shop equipment as scheduled or directed by the Fleet Service Center Supervisor or designee.

Vendor shall respond within 24 hours to schedule repairs at a mutually agreeable time but no later than seven (7) days from City request.

Completed Quote must be submitted electronically prior to the close date and time under the respective RFQt via the Euna Portal. Quotes may be withdrawn at any time prior to the official opening by written notification. Quotes may not be altered, amended or withdrawn after the official opening.

• Your quote must be submitted on the bid table.
• Freight and all other delivery charges shall be included in the unit price(s) bid.
• The City is exempt from Federal Excise and State Sales Tax, therefore, tax must not be included in the quote price.

The period for acceptance of this proposal will be 90 calendar days after opening date.

Quote evaluation

The quote award shall be based on, but not necessarily limited to, the following factors:

1. Unit Price
2. Total Quote Price
3. Terms and Discounts
4. Delivery Date
5. Results of Testing Samples
6. Special Needs and Requirements of the City
7. Past experience with product/service
8. Vendor's past performance
9. City's evaluation of the Vendor's responsibility
10. Demurrage charges, freight costs and mileage
11. Estimated cost of supplies, maintenance, storage
12. Estimated Surplus value

The City of Fort Worth has set a Small Business Goal of 30% for this procurement. **ALL BIDDERS MUST COMPLETE THIS FORM.** *Small Business Utilization Form*