BACK-UP POWER SOLUTION FOR VIBIR REDHOOK DATA CENTER

The Virgin Islands Bureau of Internal Revenue (VIBIR) is requesting the acquisition of a backup power solution (UL 9540 and 1973 certified) to maintain continuity of critical computing, networking, communications, and virtual-environment operations during recurring utility outages affecting the Red Hook data center.

Requested Goods

EcoFlow DELTA Pro Ultra X (Inverter + 2 Battery Packs)

| Item | Description | Quantity |
| --- | --- | --- |
| EcoFlow DELTA Pro Ultra X Inverter | Backup power inverter compatible with the proposed battery system | 1 |
| EcoFlow DELTA Pro Ultra X Battery Pack | Compatible expandable battery pack | 2 |
| Required accessories | Manufacturer-approved cables, connectors, adapters, and other components required for complete operation | 1 lot |
| Product documentation | Operating manuals, warranty documents, specifications, and maintenance guidance | 1 set |

Functional Requirements

The proposed system shall provide reliable backup power for designated critical data-center equipment during utility outages; support the Bureau’s computing, networking, communications, and virtual-environment infrastructure; be UL 9540 and 1973 certified; include one inverter and two compatible battery packs; be supplied as a complete, operational package with all required manufacturer-approved accessories; be new, unused, and covered by the manufacturer’s standard warranty; operate safely within the existing electrical environment, subject to final technical verification by the Bureau’s Chief of Computer Operations. The system shall include clear operating, charging, storage, maintenance, and safety instructions.

Vendor’s Requirement

The selected vendor shall:

1. Confirm product availability and provide a firm written quotation.
2. Identify the manufacturer, model numbers, specifications, warranty period, and expected delivery date.
3. Include all freight, delivery, setup, installation, and other charges.
4. Deliver the equipment to the Bureau-designated location on St. Thomas.
5. Inspect the equipment upon delivery and verify that all components are present and free from damage.
6. Provide setup or installation assistance if included in the quotation.
7. Provide basic operational guidance to designated Bureau personnel.
8. Handle all customs clearing, even if the selected vendor is located in the US Virgin Islands
9. Coordinate delivery and any required site work with the Bureau’s Chief of Computer Operations.

Quotation Requirements

The quotation should include unit and extended prices, shipping and delivery charges, installation or setup charges, if applicable; product specifications and model numbers; warranty terms; estimated delivery timeframe; and quote validity period.

Delivery and Acceptance

Final acceptance will occur after the Bureau’s Chief of Computer Operations verifies that the inverter and two battery packs were delivered, with all required accessories and documentation. The chief will also ensure that the equipment is undamaged and corresponds with the approved quotation, the system powers on and completes the manufacturer’s standard operational checks and the warranty and vendor-support information have been provided. Final compatibility, runtime, load capacity, electrical connection, and installation requirements will also be confirmed upon delivery.

Payment

Payment shall be processed in accordance with the approved quote, purchase order, invoice, and applicable Government of the Virgin Islands procurement and payment procedures (GVIBUY). No payment shall be made until the agency confirms receipt and acceptance of the quoted goods.