Bulk Sand, Grade A and B

The City of Richmond is soliciting quotes through this Request for Quotes in order to establish a contract for delivery of bulk sand for de-icing roads during inclement weather events. Award will be made to the bidder offering the lowest acceptable quote.

This Request for Quotes is an informal solicitation process issued in accordance with Department of Procurement Services Policy 14 - Small Purchases Procedures. This is not a formal Invitation for Bids or formal Request for Proposals.

Sand Requirements

The City Requires both Grade A and Grade B sand in accordance with the latest version of Virginia Department of Highways material Specifications Section 202.03, Table 2.1.

Fine aggregate is classified herein in according to its natural occurrence or method of manufacture as natural sand or stone sand. Natural sand shall consist of grains of hard, sound material, predominantly quartz, occurring in natural deposits or in loosely bound deposits, such as sandstone conglomerate.

Stone sand shall consist of sound crushed particles of approved Grade A stone, essentially free from flat or elongated pieces, with sharp edges and corners removed.

Substitutions of Grade A or B sand may be accepted by the City provided it is effective at de-icing and subject to testing and approval of the City. If a supplier wishes to offer a substitution, they must provide at a minimum a sample and detailed specification of the material.

Delivery Requirements

• Shipment of sand shall be specified in AWWA (American Water Works Association) B100 to avoid loss of material and contamination.
• Bulk transport vehicles shall be thoroughly cleaned of any non-sand debris or material prior to delivery of Sand.
• Sand shall be delivered within 72 hours of order placement.
• Current locations: 3506 Hopkins Road; 7400 Forest Hill Avenue; 802 Forest Lawn Drive.

General Requirements

The quantities listed are estimates only based on historic and expected usage, exact quantities are unknown.

The stockpile locations shall conform with all federal, state, and local laws including requirements due set by Virginia State of Emergencies Weight Limitations in Transportation for Essential Emergency Relief Supplies.

Submission

Bids shall be submitted electronically through the City’s e-Procurement Portal, OpenGov, located at https://procurement.opengov.com/portal/rva. To be considered, a bid must be submitted through the City’s e-Procurement Portal, OpenGov, on or before the time and date set forth on OpenGov for this Request for Quotes. The City will not accept a bid that is late, regardless of any technical difficulties.

All bid submissions must be signed in order to be considered.

Award

The City will make the award to the lowest acceptable quote as required by Richmond City Code section 21-37. Each bidder to whom a contract is to be awarded must register with the City prior to award through the City’s Supplier Registration Portal (https://rva.gov/procurement-services/supplier-portal) and provide the banking information necessary to facilitate Automated Clearing House electronic payments. This registration is a condition of award.

Contract term

This Contract shall commence on the Commencement Date set forth in the Goods and Services Contract and shall expire one (1) of year later, unless terminated earlier in accordance with the provisions of this Contract.

Required forms

The *Signature Sheet* must be included as part of the bidder’s bid, or the City will not consider the bid. The *Consent to Accept Electronic Signatures* and the *State Corporation Commission Form* are also included with the bid.