FPC BRYAN, TX - REPLACE HVAC SYSTEM ICC BUILDING

SOLICITATION UPDATE – NOVEMBER 3, 2026

The Federal Bureau of Prisons, Federal Prison Camp (FPC) Bryan, is
providing an update to Solicitation 15B50427Q00000001 for the supply
and delivery of two (2) 25-ton packaged air-conditioning units with
gas heat.

The quotation submission deadline is Monday, November 16, 2026, at
11:00 a.m. Eastern Time (10:00 a.m. Central Time).

The Government has reviewed questions received from prospective
quoters and is providing additional clarification through Attachment 4
– Vendor Questions and Government Responses.

Prospective quoters shall review all solicitation documents,
applicable amendments, and Attachment 4 before submitting quotations.
The Government’s written responses are intended to clarify the
technical specifications, delivery requirements, and quotation
instructions.

The solicitation remains a 100% total small business set-aside under
NAICS code 333415.

Quotations shall be submitted electronically to r3phillips@bop.gov by
the deadline stated above. Quoters shall identify Solicitation
15B50427Q00000001 in the email subject line.

All other solicitation terms and conditions remain unchanged except as
expressly modified by a formal solicitation amendment.

Prospective quoters are responsible for monitoring SAM.gov for updates
and amendments.

Contracting Officer: Ragan Phillips
Federal Bureau of Prisons – FPC Bryan
r3phillips@bop.gov

SOLICITATION UPDATE – OCTOBER 30, 2026

The Federal Bureau of Prisons, Federal Prison Camp - Bryan, is extending the quotation submission deadline for Solicitation 15B50427Q00000001 to Monday, November 16, 2026, at 11:00 a.m. Eastern Time (10:00 a.m. Central Time).

This extension is being provided to allow the Government additional time to review and respond to questions received from prospective quoters.

A formal solicitation amendment and consolidated Government responses to vendor questions will be posted to SAM.gov.

All other solicitation terms and conditions remain unchanged unless modified by a subsequent amendment.

Notice of Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial products prepared in accordance with the applicable Revolutionary FAR Overhaul (RFO) Part 12 procedures. This announcement constitutes the solicitation; quotations are requested, and no separate written solicitation will be issued beyond the RFQ documents included in this posting.

This acquisition is a 100% total small business set-aside. The solicitation incorporates provisions and clauses by reference and in full text as provided in Attachment 2. The current text of Federal Acquisition Regulation provisions and clauses is available at https://www.acquisition.gov/.

Requirement

The Federal Bureau of Prisons, Federal Prison Camp - Bryan, seeks a responsible small business to supply and deliver two (2) 25-ton single-packaged air-conditioning units with gas heat, 208/230V, three-phase, 60 Hz, for Government installation at the ICC Building. This is a supply-and-delivery-only acquisition; installation is not included. Equipment and materials shall conform to Attachment 3, Statement of Work/Specifications. Quotations shall identify the manufacturer and model of the proposed units and include complete manufacturer product data sheets and specifications demonstrating compliance with the SOW. The Government-approved SOW controls the technical requirement.

Delivery destination: Federal Bureau of Prisons, FPC Bryan, 1100 Ursuline Avenue, Bryan, TX 77803. Deliveries may be received Monday through Friday, 8:00 a.m. to 2:00 p.m., excluding Federal holidays, as stated in the SOW. FOB destination. Quoters shall expressly provide their proposed delivery date.

Acquisition and quotation requirements

NAICS: 333415 (size standard shown in Attachment 2: 1,250 employees). Product Service Code: 4120. Contract type: firm-fixed-price. Vendors shall submit a completed SF 1449 (Attachment 2), firm-fixed unit and extended prices for both units including delivery, manufacturer/model identification, complete technical literature, and a proposed delivery date. Vendors must satisfy applicable small business eligibility requirements, including any applicable nonmanufacturer rule.

Quotations shall be emailed to r3phillips@bop.gov. Faxed and hand-delivered quotations will not be accepted. The quotation email subject should identify RFQ 15B50427Q00000001. Questions shall be submitted in writing to the same email address. Any material clarification or change will be published as an amendment on SAM.gov. Quoters are responsible for monitoring SAM.gov for amendments.

Quotation deadline: Updated to November 16, 2026 at 11:00 a.m. Eastern Time

Quotation deadline: November 4, 2026, at 11:00 a.m. Eastern Time

Questions deadline: October 29, 2026, at 11:00 a.m. Eastern Time

Basis for award

The Government intends to make one firm-fixed-price award to the responsible, eligible small business whose quotation represents the best value to the Government, considering (1) Technical Acceptability, (2) Delivery Schedule, and (3) Price. Technical compliance will be evaluated against the SOW based on submitted manufacturer literature. Delivery will be evaluated against the quoter’s proposed schedule; an earlier achievable delivery date may provide additional value. Technical Acceptability and Delivery Schedule, combined, are more important than Price. The Government may select a higher-priced quotation where documented technical or delivery benefits justify the premium, or a lower-priced quotation when such benefits do not justify additional cost. The Government may make award without discussions.

Registration, funding and payment

Quoters must comply with the SAM.gov registration and representation requirements applicable to this solicitation and award. The Government will verify registration, exclusions, responsibility, and small-business eligibility before award.

Issuance of this RFQ does not obligate the Government to make an award or reimburse quotation preparation costs.

Payment will be made by electronic funds transfer in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management.

Solicitation documents and point of contact

Attachment 1 — Combined Synopsis/Solicitation Notice and Quotation Instructions
Attachment 2 — SF 1449 and Continuation Pages, Solicitation 15B50427Q00000001
Attachment 3 — Government-approved ICC Building HVAC Statement of Work/Specifications

Attachment 4 – Vendor Questions and Government Responses

Contracting Officer: Ragan Phillips | r3phillips@bop.gov. All questions and communications before award must be directed to the Contracting Officer in writing via email. Only an authorized Contracting Officer may obligate the Government.

Ragan Phillips
Contracting Officer
Federal Bureau of Prisons - FPC Bryan