Electric Motor Rewind, Repair and Purchase

The City of Tucson is seeking proposals from qualified firms for the provision of Electric Motor and Motor Controls: Rewind, Repair Services and Purchase. To provide adequate Contract coverage, the City intends to make multiple awards. Work will be performed on, but not restricted to: pumps, wells, boosters, and aerators. The City anticipates that it may spend approximately **$200,000.00 per year** on electric motor repair services and new or replacement motor purchases. However, services will be performed on an as-needed, if- needed basis and no volume of service should be assumed or is guaranteed.

Proposed labor and service rates will also include the repair of:

• Variable Frequency Drives - installation, repair, troubleshooting and replacement
• Soft Start Motor Controllers, and installation, repair, troubleshooting, and replacement
• Standard motor controls repair, replacement, and troubleshooting in large motor control centers.
• Additionally, this contract will also include pump repair, rebuilding and replacement services as many of City motors (perhaps 50%) are connected to a sewage or sump pump. Such service would apply to any and all electrical powered equipment and all variations of motor controls.

General Requirements

All materials and workmanship provided to the City shall be of the highest industry standard. Materials purchased by the City through this contract shall be new and subject to inspection and approval by the City Representative prior to delivery.

Contractor shall guarantee all work under this contract against defects of materials and/or workmanship for a period of one (1) year from the completion date. The Contractor shall furnish all necessary supplies, labor, vehicles and equipment to perform services. Maximum motor repair time must never exceed seven (7) working days; this includes the time taken to provide an estimate.

Pick-up and Delivery

Contractor shall be responsible for pick-up and delivery of all motors when and where requested by the City. The Contractor shall perform all pick-up or delivery within twenty-four (24) hours of notification by the City. Contractor shall offer over-the-counter service, maintaining normal business hours, for those City departments that do not request pick-up or delivery of the motors.

Key Personnel

The Contractor shall have a minimum of two employees at the Contractor's facility whose primary job is the rebuilding and repairing of electric motors. Contractor's designated representative shall be available locally, able to respond within two (2) hours of initial contact and authorized to resolve management issues and respond to emergency requirements. Provide 2 training days per year, in controlled location or field / site location.

Equipment and Guidelines

The Contractor's equipment must be sufficient to handle electric motors up to 500 H.P. The Contractor shall perform all electric motor rewinding, repairs and provision of motors according to the guidelines established in EASA (Electrical Apparatus Service Association) AR100- 2001 RECOMMENDED PRACTICE, or latest revision, for the Repair of Rotating Electrical Apparatus. The minimum class of insulation shall be class "H" as specified by NEMA. Stator rewind shall include clean, dip and bake. Vacuum Pressure Impregnation (VPI) shall be included on motors 50 HP and above.

Estimates

Contractor shall provide an estimate for motor repair before proceeding with any work. Estimates must be provided within twenty-four (24) hours of the Contractor receiving the motor. If the motor repair cost exceeds 60% of the cost of a new motor, based on quotes from Contractor and other City suppliers, the City reserves the right to replace the motor rather than repair it.

Competitive sealed offers for the material or service specified in this solicitation must be submitted through the City's online bidding system. No late submitted offer will be accepted or considered. Reponses submitted in physical form or by facsimile or email will not be considered.

The City intends to make multiple awards.

Attachments

• A - Offer and Acceptance
• E - HUD-5369-B
• F - HUD-5370-C1 (MWRD > $250,000)
• G - HUD-5370-C2 (MWRD > $2,000)
• H - HUD-MWRD (FY25-26)
• I - HUD-SECTION 3 (FY26)