Contracted Hearing Officer

The City of Pasadena Rent Stabilization Department is soliciting proposals from qualified providers for hearing officer services on an as-needed basis to support the Senior Hearing Officer with the processing of petitions, scheduling hearings, reviewing evidence, conducting hearings proceedings, preparing written decisions, and performing other related service under the City of Pasadena City Charter Article XVIII - The Pasadena Fair and Equitable Housing Charter Amendment, and other rent related ordinances and resolutions, and regulations, rules and policies that the City Council and the Pasadena Rental Housing Board adopts. The ideal candidate is a professional with extensive experience presiding over complex hearings, exceptional level of analytical and decision-making skills, and impartiality to ensure fair and balanced outcomes.

The petitions and hearings program launched in February 2025. The Department has since received 138 petitions. The goal of this service is to expand the department's capacity to manage potential increases in petitions.

Provide experience within the following:

• Experience with rent control or landlord-tenant laws. Demonstrate professional qualifications, education, and training. Must have at least four (4) years of minimum previous experience with local or state landlord-tenant laws. Preference given to Providers with experience in jurisdictions with rent control/stabilization and/or just cause for eviction policies.
• Experience as a hearing officer. Demonstrated ability to (a) conduct high quality administrative hearings; (b) prepare cogent and concise hearing decisions in a timely manner. Identify the number and describe the complexity of administrative hearings you have conducted.

Complete and submit the attached *Relevant Experience Form* with your proposal to demonstrate experience with administrative hearings as described above.

**Submission method:** Parties interested in responding are required to submit proposals electronically through the City of Pasadena's eProcurement Portal no later than **3:00 pm on Monday, December 7, 2026**. Proposals must be received in the system prior to the deadline.

The entire proposal must be formatted on standard-size 8½"x11" pages; 12 point font only. The "Technical Proposal," "Additional Data," and "Statement of Qualifications" can be no more than 50 grand total pages.

The proposal must be prepared in two parts: a "Technical Proposal" and a "Price Proposal." Each of the parts shall be separate and complete in itself so evaluation of one may be accomplished separate from the evaluation of the other. No Pricing shall be included in the Technical Proposal.

Once a proposal is opened, a PROPOSER is expected to maintain an availability of service as set forth in its proposal for at least four months after date for opening proposals.

Each bidder or proposer must submit a completed **required** Form AA-1. Failure to submit this form will result in automatic disqualification with no exceptions unless bidder or proposer has an approved Form on file with the City.

Proposers must complete and submit the *Conflict of Interest* statement, and the *Declaration of Non-Collusion* for formal solicitations $75,000 or more.