General Financial Auditing Services for San Marcos USD

The San Marcos Unified School District (SMUSD) invites interested organizations and qualified entities to submit proposals for 2026-17, General Financial Auditing Services for San Marcos USD. This solicitation is for the 2026-2027 Fiscal Year.

The District is requesting an annual audit of all District funds and account groups under the jurisdiction of the San Marcos Unified School District for a period of one (1) year. The District may elect to renew the contract for up to four (4) additional one (1) year renewal options for a maximum total of five (5) years.

Technical Standards

Examination of financial records and statements and audits for compliance shall be made in accordance with the provision of California Education Code Section 41020 and shall be conducted pursuant to the standards and procedures as specified in applicable Education Code and California Code of Regulations sections in effect for each audit year.

An annual audit will be conducted in accordance with generally accepted auditing standards; California Education Code; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the provisions of the OMB Circular A-133, Audits of State, Local Governments, and Non- Profit Organizations, (as applicable) and the "Standards and Procedures for Audits of California K-12 Local Educational Agencies" issued by the Office of the State Controller.

Work to Be Done

• Conduct a comprehensive financial audit of all District funds as of June 30, 2027. Final field work should be concluded by October of 2027.
• Attend meetings with staff of the District as may be required during the audit.
• Prepare written reports relative to evaluation of internal controls and any material weaknesses identified at the conclusion of field audits and prior to exit conferences.
• Conduct an exit conference with the appropriate personnel of the District in October to review and discuss the preliminary draft findings.
• A final rough draft of the audit report is due to the Assistant Superintendent of Business Services or designee no later than December 15th of the year the audit is conducted.
• The audit firm will conduct Associated Student Body, cash handling, and student attendance workshops as requested at sites located within the District.

Audit Reports

Each audit report must include an opinion relative to the financial and/or compliance portions of the audit. One electronic copy of each audit report shall be delivered to the Director of Fiscal Services by no later than January 31st.

A manager or partner of the firm shall present the results of the District's final audit at a designated meeting of the San Marcos Unified School District Board of Trustees no later than March 15th of each year.

Statement of Findings

A management letter shall be prepared in conjunction with each audit and incorporated into each audit report.

Bid proposals must be submitted to the Purchasing Department via the district's eProcurement Portal. All bids must be received on or prior to **2:00 pm on Tuesday, November 17, 2026**, after which bids will be unsealed. Only electronic bid submittals will be accepted.

Proposals will be evaluated on the following criteria:

| Criteria Description | Percentage of Score |
| --- | --- |
| Pricing Proposal | 40% |
| References | 20% |
| Experience | 40% |

The term of the contract will be as follows:

1. Initial term: July 1, 2027 - June 30, 2028
2. Renewal Option #1: July 1, 2028 - June 30, 2029
3. Renewal Option #2: July 1, 2029 - June 30, 2030
4. Renewal Option #3: July 1, 2030 - June 30, 2031
5. Renewal Option #4: July 1, 2031 - June 30, 2032

Commercial General Liability with limits no less than **$1,000,000** per occurrence. Professional Liability (Errors and Omissions) with limit no less than **$1,000,000** per occurrence or claim, **$2,000,000** aggregate.