Professional Emergency Repair Services for On-Call Water, Sanitary Sewer, and Stormwater

The City of Canton ("City") is requesting proposals for qualified construction contractors to submit proposals to provide on-call emergency and repair services for the City's water distribution, sanitary sewer, and stormwater drainage systems.

The City intends to establish an On-Call Emergency Task Order Contract and select a pre-qualified short list of two (2) to three (3) contractors for up to a five (5) year term. Issuance of this RFP does not guarantee any specific volume or frequency of work.

Operational Requirements & Response Times

• Availability: Emergency response services must be available 24 hours a day, 7 days a week, 365 days a year (including weekends and holidays).
• Contractors must be capable of mobilizing and arriving on-site within four (4) hours of initial notification.
• Compensation Basis: Emergency work will typically be executed on a time-and-materials basis without prior written quotes. Routine work will require standard task quotes.

Representative Scope Examples

• Water main break repairs and pipeline replacements
• Sewer line failures, collapses, and manhole installations
• Stormwater drainage structure and pipe repairs
• Damaged hydrant and valve replacements
• Associated support work including dewatering, traffic control, and bypass pumping

**Regulatory & Safety Compliance** – All contractors and performed work must strictly adhere to:

• Georgia Department of Natural Resources (GA DNR) regulations
• Environmental Protection Division (EPD) regulations
• Environmental Protection Agency (EPA) regulations
• City of Canton ordinances, policies, standards, and specifications
• All applicable local, state, and federal laws

Submission

Proposals must be limited to a maximum of 20 pages (excluding covers, dividers, and Appendix A). Submit one (1) original hard copy and one (1) electronic copy (PDF on a flash drive) in a sealed envelope clearly labeled with the Project Name and Proposer's Name/Address to the address listed above. Submittals received after **December 11, 2026, at 10:00 AM** will be rejected without review. Emailed or faxed proposals will not be accepted.

Submittals must include the following organized sections:

1. Company Qualifications: Company name, history, primary contact details, technical expertise, and applicable Georgia utility/contractor licenses.
2. Personnel & Staffing: Average crew sizes, primary personnel locations, key staff profiles, and organizational capability.
3. Insurance Documentation: Proof of coverage for General Liability, Professional Liability (if applicable), Workers' Compensation, and Commercial Auto.
4. Proposed Work Plan: Detailed strategy for executing routine and emergency work, emergency mobilization protocols, response times, and timeline for delivering routine estimates.
5. Equipment & Coordination: Comprehensive list of available machinery/vehicles. Commitment to coordinate directly with City Employees.
6. Fee Proposal (Appendix A): Complete unit rate sheet. Labor and equipment rates must remain firm for two (2) years, with annual adjustments permitted thereafter. Contractor-supplied materials are subject to a maximum 10% markup (invoices required).
7. Completed *Contractor Information Form* (Appendix C), *Conflict of Interest Certification* (Appendix D), *E-Verify Federal Work Authorization* (Appendix E), and *Vendor Statement of Tax Status* (Appendix F).

Minimum Liability Requirements

• Combined single limit of at least **$1,000,000**.
• A policy listing the City of Canton as an additional insured.

Evaluation

Proposals will be evaluated qualitatively based on the following key areas:

• Qualifications & Personnel
• Project Approach & Emergency Response Time
• References
• Capacity & Capability
• Fee Proposal Rates
• Overall Proposal Quality