RFP 27-0012 Promotional Procedure Administration for The Columbus Department of Fire & Emergency

It is the intent of the Columbus Consolidated Government (City) to establish an annual contract with a qualified firm to provide the Department of Fire and Emergency Medical Services with Administration Services for Promotional Procedures on an "as needed basis".

This contract may also be utilized by any other City agency requiring the services. If so, cost will be negotiated at the time the services are required.

The Columbus Department of Fire and Emergency Medical Services is dedicated to the protection of life, property, and the environment by providing professional and courteous services of exceptional quality in the areas of Fire Prevention, Fire Safety Education, Fire Suppression, Advanced Life Support, Basic Life Support, Hazardous Materials Response, Homeland Security/Emergency Management, Fire/Cause and Origin Determination, Investigation, and Rescue at an acceptable cost to the community. [...]

The initial term of the contract shall be five (5) years, with the option to renew for five (5) years. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

Technical Specifications begin on page 19.

**Submission method:** Submit one electronic response via OpenBids. See Appendix A for information and instructions on how to register and submit a proposal through OpenBids.

**Due:** December 2, 2026, no later than 5:00 PM (Eastern).

Questions and Requests for Clarification will be received until five business days prior to the proposal due date.

Submissions will be deemed incomplete/non-responsive if the following **required** documents are not included, as prescribed within the specifications: E-Verify Affidavit, Conflict of Interest Affidavit, and Communication Concerning This Solicitation form.

Proposals must remain in effect for at least 180 days after date of receipt.

The vendors shall be required, at their own expense, to furnish to the City of Columbus Purchasing Division, evidence showing the insurance coverage to be in force throughout the term of the contract. The successful candidate shall provide the required Certificates of Insurance within 10 business days after award notification.