RFP Playground Equipment, Safety Surfaces, Delivery and Installation

The City of Cleveland, Georgia ("City") is soliciting sealed proposals from qualified and experienced playground equipment manufacturers, suppliers, installers, contractors, or qualified firms for the furnishing, delivery, installation, and completion of playground equipment and safety surfacing at two City-owned park locations.

The selected proposer shall provide all labor, materials, equipment, supervision, transportation, permits, services, incidental items, and other resources necessary to provide a complete, safe, accessible, code-compliant, and operational playground installation.

The City intends to award a contract or contracts based upon the proposal that provides the best overall value to the City, considering the evaluation criteria contained in this RFP.

The total maximum amount available for the project, including both locations, is: **$400,000**

The successful proposer shall furnish and install playground equipment and safety surfacing at both project locations.

• Location 1 – Woodman of the World City Park, Woodman Hall Road, Cleveland, Georgia. This location contains an existing playground area that will receive new or replacement playground equipment and safety surfacing as described in this RFP.
• Location 2 – Talon Village Pocket Park, Campbell Road, Cleveland, Georgia. This is a new pocket park adjacent to the Talon Village development and will receive playground equipment and safety surfacing.

The City is seeking proposals primarily for:

1. Playground equipment;
2. Playground safety surfacing and associated base/system components;
3. Ground covering;
4. Equipment foundations, footings, anchors, and related installation requirements;
5. Delivery and transportation;
6. Installation and assembly;
7. Accessibility components and accessible routes within the playground area as required for the proposed system;
8. Required minor preparation specifically associated with installation of the playground equipment or safety surfacing;
9. Safety inspection and correction of deficiencies;
10. Cleanup and removal of construction-related debris; and
11. All other incidental work necessary to provide a complete, safe, accessible, and operational playground.

The City has already completed the general site development work at both project locations. General site grading, drainage, parking lot, curbing, sidewalks, landscaping, utility installation and site preparation are not part of this RFP.

The installation shall be performed in accordance with the manufacturer's written installation instructions.

Prior to final acceptance, the completed playground shall be inspected by a certified playground safety inspector. The successful proposer shall be responsible for coordinating the inspection, field testing, and providing the City with a written inspection report.

**Submission:** Sealed proposals shall be submitted to City of Cleveland, Suite B, Attn: Kevin Harris, City Manager, 55 Cantrell Road, Cleveland, Georgia 30528. Proposals shall be clearly marked: "RFP – PLAYGROUND EQUIPMENT AND SAFETY SURFACING". Proposals must be received by **November 20, 2026 at 3:00 p.m.** Late proposals will not be accepted.

**Mandatory** site visit: A proposer shall visit both project locations before submitting a proposal. Each proposer shall include a signed *Site Visit Certification* with its proposal.

Evaluation criteria

• Cost and Overall Value: 35%
• Design, Equipment Quality and Suitability: 25%
• Experience and Qualifications: 20%
• Delivery and Installation Schedule: 10%
• Warranty, Service and Support: 10%

**Insurance:** Commercial General Liability $1,000,000 per occurrence and $2,000,000 general aggregate; Automobile Liability $1,000,000 combined single limit; Umbrella/Excess Liability $2,000,000 minimum.

**Bonds:** A bid/proposal bond of 5% may be required; a 100% performance bond may be required; and a 100% payment bond may be required.

Proposals will be opened on November 20, 2026 at 4:30 p.m. at Cleveland City Hall.