5075-Letcher-Invitation for Bid -Demolition Services - R-9

Letcher County Fiscal Court is procuring demolition services in support of a disaster-related property acquisition and demolition project.

Potential Properties Associated with this IFB

There is no guarantee of the quantity of work. Structures may fall out of the program, be awarded to another contractor to meet state deadline requirements, or be demolished through another program.

• 159 Seco Dr, Seco
• 227 Main St Loop, Blackey
• 613 Hwy 343 House/Garage, McRoberts
• 46 S Webb / 0 Main St, Whitesburg
• 873 Hwy 931 S, Whitesburg
• 9790 Old Hwy 15, Isom

Demolition Site Preparation

• Contractor furnishes, erects, and maintains approved danger, warning, and "Keep Out" signs at the property or as directed by the Buyout Team and sufficiently lighted per direction of the Buyout Team
• Confirmation of utilities D/C status with documentation of D/C
• Contractor provides 6' high temp fence, when demo work is within 5' of the street lot line (In Accordance With Protection of Public, BOCA Section 3304.0)
• Obtain and pay for temporary water service/tanker trucks for dust control
• Obtain/abide by all local, state, and federal demo permits
• Non-native shrub and landscape removal

Stripping of Structures

The CONTRACTOR shall completely strip the building of all residual furniture and household contents. All debris located on the building lots shall be removed from the premises and be properly disposed of.

The CONTRACTOR shall remove from the premises all appurtenant utility fixtures, i.e., electrical fixtures, plumbing fixtures, heating and cooling equipment, duct work, etc., leaving a structure consisting of walls, flooring, roof, windows and doors.

The primary portion of the structure, walls, flooring, roof, windows and doors, is to be torn down with equipment, loaded in a truck and taken to the landfill or recycling center for disposal. Disposal tickets & photos must be provided to show items were disposed of correctly.

Demo of Structures

• Seal all storm drains, sanitary sewer drains leading from structures
• Septic effluent removed from all septic tanks, and disposed of by state permitted septic service
• Wells are to be decommissioned in compliance with governmental regulations, law, permits, licenses
• The main residence, garage, and any outbuildings must be demolished
• No explosives permitted at any time
• All concrete, asphalt, and masonry structures removed up to a depth of 2' below finished grade
• All demo work performed by employees of the Contractor

Disposal and Dumping

• All waste and equipment resulting from demo (organic refuse, misc environmental items, other wastes) are handled, transported, legally disposed of/recycled in accordance with federal, state, and local regulations
• Refrigerant recovered/disposed/recycled in accordance with Title 6 of 1990 Clean Air Act Amendment, Stratospheric Ozone and Global Climate Protection.

Clean Up

• Contractor removes all signs, posters, safeguards, debris, etc., from the work site within 5 working days of work completion specified in contract
• Demo site left as bare ground suitable for vegetative restoration

Site Grading, Shaping, Seeding, And Mulching

- All bare ground after removal of impervious surfaces (building, concrete, blacktop, asphalt, etc.) graded and shaped, allowing sheet flow of rain runoff until suitable for vegetative establishment

**Bids and all required forms shall be submitted through the DFS Procurement Portal at dfs.bonfirehub.com/portal no later than November 12th, 2026, 9:00 AM ET.** Submissions received after the due date and time will be considered non-responsive and will not be considered.

Bids will be opened on November 12th, 2026, 10:00 AM ET at the Letcher County Judge Executive's Office. Award will occur at the Fiscal Court meeting scheduled for November 16th, 2026, at 10:00 a.m. ET.

BID BOND OR CASHIERS CHECK OF **10% of BID AMOUNT** (of all properties bid on) is **required**. Bid bond (soft copy) can be uploaded to the procurement portal. If submitting a hard copy, a cashier's check must be submitted to the Letcher County Fiscal Court, at 156 Main St. Suite 107, Whitesburg, KY 41858, by the submission due date and time.

Proof of liability coverage and workers compensation insurance is **required** and shall be submitted in the procurement portal. Proof of active registration with the federal System for Award Management (SAM) https://www.SAM.gov is **required** and shall be submitted in the procurement portal.

Letcher County Fiscal Court reserves the right to accept or reject any or all bids. The right is also reserved to waive any minor irregularities in this bid, and to award the bid to the respondent whose offer is most advantageous to, and in the best interests of the County.

If the awarded contractor is not able to start work within 30 days of notice to proceed or complete the work within 60 days of notice to proceed; the county may award the work to the next vendor. The selected contractor will have 14 days from the date the contract is issued to sign and return it.

The awarded contractor has 7 days from the written notice to proceed to schedule an on site meeting. Site visits must be scheduled not later than 14 days following the written notice to proceed.