5082 - Letcher - Invitation for Bid - Hazardous Materials Inspection Services - R-2

Letcher County Fiscal Court is seeking qualified environmental professionals licensed by the Division of Air Quality and accredited in the State of Kentucky to conduct Hazardous Material Surveys for up to one hundred (150) residential properties acquired by Letcher County through a voluntary property buyout grant program.

Overview

Firm shall investigate assigned residential buildings identified for demolition, identify and document all friable and Class I and Class Il non-friable asbestos-containing material and all suspected hazardous waste, collect any physical sampling of materials that may be present at the project site, quantify the amounts of those materials, and recommend methods for their proper removal and disposal.

Survey Report

A Survey Report shall be emailed to buyout@erassist.com for each property within six (6) days of inspection and shall contain all information required for completing the Kentucky Division of Air Quality Notification of Asbestos Abatement/Demolition/Renovation form.

Photographs of the property, sampling locations, and suspected asbestos-containing material and/or hazardous waste shall be submitted with the Survey Report.

The actual removal and disposal of said materials is not a part of this Contract and shall be undertaken by one or more Abatement/Demolition Contractors.

Bid Submission

Bids and all required forms shall be submitted through the online DFS Procurement Portal at dfs.bonfirehub.com/portal no later than **November 12th, 2026, 9:00 AM ET**. Submissions received after the due date and time will be considered non-responsive and will not be considered.

Bids will be opened publicly [...] at 10:00 a.m. ET at the Letcher County Judge Executive's Office.

Award will occur at the Fiscal Court meeting scheduled for November 16th, 2026, at 10:00 a.m. ET.

Questions regarding bids should be submitted in the procurement portal. For questions regarding procurement portal navigation, email: procurement@erassist.com.

Required Documents for Submission

• Copy of Insurance (liability coverage and workers compensation)
• Copy of License and Accreditation

General Information

• All bidders must be licensed by the Division of Air Quality, accredited in the State of Kentucky, and have the required expertise and capability to perform the work.
• All inspections shall be scheduled in advance with the Letcher County Buyout Team at buyout@erassist.com.
• If the awarded contractor is not able to start work within 14 days of notice to proceed or complete the work within 30 days of notice to proceed, the county may award the work to the next vendor.
• Active registration with the federal System for Award Management (SAM) https://www.SAM.gov. Provide a printout from SAM.gov to verify active registration.
• Letcher County Fiscal Court reserves the right to accept or reject any bids.