Letcher County 4711 Project 731315 Peace Valley Road Repairs

Letcher County Fiscal Court is requesting bids for 731315 Peace Valley – Road Repairs. This work is for a specific site/repair with quantities listed on a FEMA grant; as such documentation supporting the quantities must be provided (e.g. quarry tickets, or load counts/truck capacities).

Scope of Work

Work will follow all best construction practices. All work shall conform to Division 400 of the KY Department of Highways 2019 Standard Specifications for Road and Bridge Construction. Using Care to not destroy pavement or place equipment in water.

Cost Proposal Form items (approximate quantities)

| Bid item | Description | Unit | Appx Qty |
| --- | --- | --- | --- |
| 1 | Provision and Installation of Class II Channel Lining for Embankment/Shoulder | TON | 111.41 |
| 2 | Provision and Installation of Geotextile Fabric | SY | 235 |
| 3 | Clean and Reshape Ditch | LF | 1,042 |
| 4 | Provision and Installation of DGA Road Base on road surface | TON | 22.92 |
| 5 | Mobilization/Demobilization and Traffic Control | Lump Sum | 1 |

Unit pricing shall be all-inclusive and include all labor (including equipment programming), equipment, material, and supply costs and shall not be increased or changed for any reason other than changes requested or approved by the County.

For Ditching Projects or culvert clean out projects. Earthen Material from Ditching or Culvert Clean Out may be worked into surrounding embankment at appropriate angles, especially in locations under which Channel Lining will be installed. Remaining Sediment or Earthen Material must be hauled to a government borrow pit (location/tickets/photos must be included on invoice) or hauled to a landfill. Debris must be hauled to a landfill. Landfill tickets are required to be submitted with an invoice.

Invoices must include at least 4 Photos of “Before” and 4 Photos “After” work completion. Photos must be taken with an app (such as Solocator or GPS Camera) that displays the GPS (and preferably road name) and date.

Work is expected to be completed within **60 days** of contract award.

Submission

Bids and all required forms shall be submitted through the DFS Procurement Portal at dfs.bonfirehub.com/portal no later than **Wednesday, November 11, 2026, 2:00 PM ET**. All requested information must be filled out to be considered a valid bid.

Required documents

• Copy of Insurance Policies, and the Insurance Carrier, Limit ($), and Expiration Date for General Liability, Commercial Auto, and Worker's Compensation
• Copy of Drug Free Workplace Policy
• Printout from SAM.gov (https://www.SAM.gov) showing active registration
• Three (3) references, each with Reference Agency, Project Name/Type/Location/Year, Reference Person Name, and email/phone
• Contractor Capacity and Experience Statement (a statement of qualifications, brochure, or other documentation may be used)

I agree that my Bid will remain in effect for a period of up to one hundred eighty (180) days.

Payment will follow only after work is completed, all documentation is received from the Contractor and reconciled by the Grants Management Team, and after approval by the Fiscal Court.

Work can not start until the contract agreement is fully executed and the contractor has made contact with Letcher County Matt Amburgey at (606) 595-8710 to schedule work and work supervision/inspection.

Letcher County reserves the right to accept or reject any and all bids.