Hotel Services for Isolation Patients

The Louisville/Jefferson County Metro Government ("Metro Government") is now accepting Proposals for a facility to house isolation patients unable to be isolated in their home.

The process of accepting Proposals and choosing the successful proposer shall be by sealed Requests for Proposals ("RFP's") using the competitive negotiation process under KRS 45A.370.

Louisville Metro Government is seeking a facility to house isolation patients and people who are unable to be isolated in their home.

Hotel Contract Terms

Metro seeks to contract hotel facilities for a minimum of 10 rooms daily, or 100 room nights monthly with the ability to expand the number of rooms as needed. All responses must include detailed proposals for each service requested.

Staffing

Louisville Metro Government will provide a hotel coordinator to help oversee the management of the isolation program. This coordinator will work with hotel management on the check-in and check-out process and manage any additional patient needs. Only Louisville Metro staff will keep a list of patient names to ensure HIPAA compliance. Hotels must provide a point of contact to work with the coordinator and manage any issues or questions related to the facility.

Required Submittals

All respondents must include detailed plans for the following minimum requirements:

• Cleaning Services: room-cleaning services between isolation patients, appropriate cleaning measures from the CDC, and a sample checklist of areas in the hotel that will need to be disinfected.
• Laundry Service: linen service along with a plan for contact-free exchange process.
• Amenities: at minimum, each room must include a microwave, mini refrigerator, alarm clock, coffee maker, air conditioning and heat, cable TV, and bed linens, comforter and pillows.
• Location and Property Layout: indicate whether the hotel is centrally located within a 10-15 miles radius of downtown Jefferson County, identify an extra space on hotel property to store PPE and clean linens for patients, and indicate how you would isolate patients away from staff and the public.
• Damage: provide a specific plan to address any property damage that may occur.
• Experience: provide previous 3 years inspection scores from Department of Public Health and Wellness if available.
• Price: respondents shall complete RFP270097 Price Sheet on Bonfire. Room rate per day must be completed for 1-4 day stay, 5-11 day stay, 12-29 day stay, and 30+ day stay.

Sealed Proposals will be accepted until **3:00 p.m. EST on November 25, 2026**. Louisville Metro Government uses a web-based portal for accepting and evaluating proposals digitally (https://louisvilleky.bonfirehub.com/portal). Any inquiries about this RFP shall be addressed in writing on the Bonfire portal.

**Required** documents: Good Faith Effort, Vendor Information, Acknowledgements and Preferences, W-9, Ban the Box Compliance, Price, Cleaning and Laundry Capacity, Amenities, Hotel Isolation and layout, and Previous inspection scores.

Evaluation Criteria

| Criteria | Points |
| --- | --- |
| Price | 40 |
| Cleaning and Laundry Capacity | 15 |
| Amenities | 15 |
| Hotel Location and Layout | 15 |
| Inspection Scores | 10 |
| Total | 100 |

The Metro Government shall not permit a Proposer to withdraw its Proposal for sixty (60) days after Proposals are opened, unless the Metro Government makes a specific exception in writing. Proposal prices shall be firm for a minimum of six (6) months after the Proposal closing date.

Payment Terms: Net 30 days.

The Metro Government may renew contracts for a period of one (1) year and from year to year thereafter, upon the same terms and conditions as the original contract, if such renewal or extension is agreed to by the contractor. Total contract period cannot exceed five (5) years.