2027-015 Snow and Ice Removal Services Countywide

Calvert County Government intends to establish non-exclusive Contracts with qualified Contractors to provide labor, supervision, operators, vehicles, equipment, materials, and expertise necessary for snow and ice removal, anti-icing, de-icing, hauling, maintenance of traffic support, and related winter weather response services on roadways, ramps, bridges, parking lots, sidewalks, trails, County facilities, and other areas designated by Calvert County Government and Calvert County Public Schools.

Calvert County Government intends to make multiple awards to establish a pool of qualified Contractors capable of providing countywide snow and ice removal services.

This solicitation establishes a three-part operational process:

• Stage 1. Qualifications of vendors (Qualifications);
• Stage 2. Ordering and pre-season readiness (Ordering); and
• Stage 3. Activation for retainers and snow events (Activation).

Qualification in Stage 1 alone does not guarantee route assignment, issuance of a purchase order, activation, or payment.

Routes, equipment assignments, and activation will be determined by the Department of Public Works based on operational need, equipment type and condition, proximity, available coverage, documented performance, and other factors bearing on service delivery.

COUNTYWIDE shall mean roadways, ramps, bridges, parking lots, sidewalks, trails, County facilities, and other areas designated by Calvert County Government and Calvert County Public Schools.

**Stage 1.** Qualification submissions will be accepted and evaluated on a rolling basis. Virtual bid openings will not be held, as submissions may be received and evaluated on a rolling basis.

Submission packages for Stage 1. Qualifications shall be sent electronically to Procurement@calvertcountymd.gov.

Submissions shall be made on the required forms included in this RFP. Forms shall be signed by a representative authorized to bind the Contractor.

Documents Required for Stage 1. Qualification Submission

1. *Form 1. Name and Signature Requirements for Bid and Contracts*
2. *Form 2. References*
3. *Form 3. Anti-Bribery Affirmation and Affidavit of Qualification to Bid*
4. *Form 4. Non-Collusion Certificate*
5. *Form 5. Vendor Certification of Independence and Good Standing*
6. Addenda, if Applicable
7. Questions and Answers/Clarification, if Applicable

Documents Required Before Stage 2. Ordering and Stage 3. Activation

1. *Attachment A. Vehicle Inspection Form*
2. Certificate of Insurance meeting the insurance requirements in this RFP
3. *Attachment B. Price Form* signed by the Contractor
4. *Attachment E. Contractor Equipment Statement*
5. Any additional operator, registration, driver, or equipment documentation requested by Calvert County Government.

**Insurance:** Commercial General Liability Insurance in an amount not less than $1,000,000.00 per occurrence subject to $2,000,000.00 aggregate. Automobile Liability Insurance with limits of liability not less than $1,000,000.00 per accident combined single limit Bodily Injury and Property Damage.

Contractors shall be responsible for obtaining all documentation, including but not limited to the RFP, addenda, and questions and answers, by going to eMaryland Marketplace Advantage at https://emma.maryland.gov prior to submitting their response.