ITB 2027-005 Commercial Fire Sprinkler Preventative Maintenance, Inspection, Testing, and Service

Sealed bids shall be due on or before Monday, November 16, 2026 by 12:00 p.m. (Local Prevailing Time) for:

ITB 2027-005 Commercial Fire Sprinkler Preventative Maintenance, Inspection, Testing, and Service

The undersigned agrees to furnish all labor, material, supervision, and equipment necessary for Commercial Fire Sprinkler Preventative Maintenance, Inspection, Testing, and Service, as specified in this Invitation to Bid to the Board of County Commissioners of Calvert County in accordance with the SPECIFICATIONS and other documents herein.

Bidders shall complete the price proposal form for all facilities included in this ITB. To be considered responsive, bidders must provide a bid for all sites.

Preventative Maintenance, Inspection, and Testing

Unit prices submitted shall include all costs, including but not limited to, labor, materials, supervision, overhead, general administrative expenses and profits, travel, vehicle fuel, and mileage.

The price proposal is organized into the following groups of facilities:

• A. Buildings & Grounds Central Facilities
• B. Buildings & Grounds Locations-Northern Facilities
• C. Buildings and Grounds Division - Southern Facilities
• D. Calvert Marine Museum Locations
• E. Detention Center Location

For each site, the system type is wet or dry, the frequency is quarterly, and the number of units is 4.

Submission

Bids shall be submitted both physically and electronically. Physical bids shall be submitted in a SEALED ENVELOPE with the label provided affixed to the front. Ship package through USPS, UPS, FedEx, or hand delivery to the Calvert County Government Procurement Office, 150 Main Street, Suite 443, Prince Frederick, Maryland 20678, AND send electronically to Procurement@calvertcountymd.gov. Failure to submit bids using both paper and electronic are subject to rejection by Calvert County Government.

**Mandatory** site visit: Attendance at the mandatory sites visit is required. To be eligible for award, Contractors must bid on all facilities and attend the designated site visit at each facility.

A virtual bid opening will be held on Monday, November 16, 2026 at 2:00 p.m. (Local Prevailing Time) through Microsoft Teams.

All formal bids shall be binding for 120 calendar days following bid opening date, unless extended by mutual consent of all parties.

Documents Required Upon Submission

• *Price Proposal*
• *Form 1. Name and Signature Requirements of Proposal and Contract*
• *Form 2. References*
• *Form 3. Contractor Performance Record*
• *Form 4. Non-Collusion Certificate*
• *Form 5. Anti-Bribery Affirmation and Affidavit of Qualification to Bid*
• *Form 6. Vendor Certification of Independence and Good Standing*
• Copies of Maryland State Fire Marshall fire sprinkler licenses: Class I and Class IIIc
• Addenda, if Applicable
• Questions and Answers/Clarification, if Applicable