Prince George's County Public Schools (Maryland) posted this RFP on Nov 5, 2026. Responses are due Dec 3, 2026. Category: Information Technology. Questions are due 2026-11-09 14:00. Solicitation number BPM059494.
This bid was found on the agency's procurement portal. The portal's own text is not republished here; the summary below was written by ProposalWorkspace's AI from the bid documents. The full posting is on the portal - sign up free to get the link.
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Prince George's County Public Schools (PGCPS) is soliciting proposals from qualified Vendors to provide a comprehensive Computerized Maintenance Management System (CMMS) Platform to support the District's in-house facilities maintenance operations, including reactive and preventive work order management, asset management, mobile and field execution, and reporting. This solicitation is for providing the platform, annual licensing, general account management and helpdesk support. System configuration, data migration, integration, training, adoption, and go-live support will be completed by a separate implementation consultant.
These services are to be performed principally for the Department of Building Services; however, services may be requested by other Departments within Prince George's County Public School system.
Selected vendor to provide the:
This solicitation does not include implementation, configuration, data migration, integration, training, or go-live support. Those services are provided by a separate implementation consultant and shall not be priced in response to this RFP.
Maintenance is performed across approximately 203 sites, supported by approximately 350 maintenance and trades staff. The District processes an estimated 300 work orders per day during the academic year. [...] The current asset register contains approximately 17,700 tagged assets across the District.
All required capabilities must exist within the same software platform. PGCPS will not accept solutions that require multiple products or separately licensed systems to deliver core functionality. The CMMS platform must:
1. Provide modular, configurable functionality that is not dependent on custom coding.
2. Deliver all required capabilities natively in a single integrated platform.
3. Support scalability, domain segregation, and role-based access, and single sign-on.
4. Include open APIs and integration frameworks, integration frameworks and the capability to consume and generate data files.
5. Be primarily focused on serving the needs of in-house K-12 facilities maintenance operations.
6. Demonstrate significant product investment and innovation over the past four years with an aggressive product roadmap.
The detailed functional requirements are provided in the *Vendor Response Workbook* issued with this solicitation. Offerors shall respond to every requirement in that workbook using the response categories defined within it and shall submit the completed workbook with the Technical Proposal.
For pricing and evaluation purposes, Offerors shall price a licensed population of **900 named users**.
Phase 2: Community and Facility Use. Phase 3: Stockroom and Inventory. Fleet and bus maintenance are out of scope entirely and are not part of any phase of this procurement.
No offshore or overseas work is permitted with this project.
**Submission method:** To be eligible, Proposals must be received via eMaryland MarketPlace Advantage (eMMA) no later than the due date and time indicated on Page 1 of this solicitation. The bidder shall deliver their Proposal electronically through eMMA and package their bid in two separate eMMA envelopes.
General format - six-part submission:
An MBE goal of **15%** has been established for the contract. The demonstration video is scored as part of the technical and video evaluation and carries 15 of the 100 available points.
**Bonds:** Bid Bond - Not Applicable. Performance and Labor Bond - Not Applicable.
**Contract term:** The Initial Term will have a duration of three (3) years from the date of commencement, with the option to extend for two (2) additional one-year terms. Offerors shall provide pricing across the full five (5) year horizon.
The contract resulting from this solicitation shall be a Fixed Rate requirement.
PGCPS usually pays NET 30.
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Facilities Maintenance Computerized Maintenance Management System (CMMS) - Prince George's County Public Schools, Maryland
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