GROUND MAINTENANCE FOR DETROIT DETNTION CENTER - PREAPPROVED DETROIT SUPPLY SCHEDULE GROUND MAINTENANCE #1 VENDORS ONLY

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of Detroit Police Department (DPD) Detention Center (DDC) is seeking qualified vendors to provide Ground Maintenance services for a period of two years.

The Detroit Police Department (DPD) averages approximately 20,000 detainees (age 18 and over), a year, equating to 1,666 per month, 385 per week, and 55 per day. The average number of detainees in custody per day is 84, and the maximum number of detainees the DDC can house is 200 detainees (150 males and 50 females).

The vendors shall provide the Detroit Police Department (DPD) with ground maintenance services at its detention center. The work to be performed under the contract consists of furnishing qualified personnel and proper landscaping equipment/supplies needed to provide commercial landscaping services and grounds maintenance for the Detroit Police Department at the DDC facility. The DDC is located at 17601 Mound Rd, Detroit, Michigan 48212. The City of Detroit reserves the right to include additional locations for the contract duration.

The vendor shall perform grounds maintenance at each location within the facility per the detailed specifications (on a weekly, monthly, as needed, and/or seasonal basis).

Summer schedule

• Weekly tasks: Mowing of the yellow areas in Images 1 – 4. Mowing of the green areas in Image 1 (interior courtyards), to be done with a push mower only. Every weekly area is to be mowed at a minimum of every 7 days and a maximum of every 10 days.
• Monthly tasks: Whipping and spraying of the red areas in Image 1. Spraying of the area between the fences in Image 6.
• As-needed tasks: Whipping and spraying of the red area in Image 3, approximately 2 times per year. Weeds, bushes, and tree maintenance.

Winter schedule

All winter tasks are as needed, based on the weather. All yellow areas in Image 7 are plowed and salted.

• Daily tasks: De-icing will need to be done on a daily basis.
• Weekly tasks: Four (4) salt boxes should be placed in the blue area in Image 7 and filled up on a weekly basis.
• Seasonal tasks: Spring and Fall cleanup of leaves and debris.

The vendor shall provide a weekly attendance report for all employees. The vendor shall provide and keep drug screen records for all employees and follow the required guidelines of the Michigan Department of Corrections and/or the Detroit Police Department. The vendor shall provide criminal background checks for all employees.

**Quotes must be uploaded in Bonfire (Supplier Portal)** on or prior to **Friday, November 6, 2026 @ 3:00 p.m. EST**. Late and/or emailed quotes will not be accepted. Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids.

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for a period of two (2) years with one (1) year renewal option. The City anticipates one or multiple awards as a result of the RFQ.

Single or Multiple Award(s) will be made on a low bid basis, as determined by the City of Detroit based on contractor's ability and equipment as described in the specification.

Vendor must have a minimum of three (3) years' experience providing commercial grounds maintenance services. Three references are required.

**Insurance:** Worker's Compensation with Michigan statutory limits and Employer's Liability of $500,000.00 each accident; Commercial General Liability of $1,000,000.00 per occurrence with a minimum aggregate of $2,000,000.00; Automobile Liability with a minimum combined single limit of $1,000,000.00.

No bid shall be withdrawn for 90 days from submission deadline.