Nankin Square & Amphitheatre Cleaning and Maintenance

The City of Westland's Tax Increment Finance Authority (TIFA) intends to contract with a vendor who can ensure high-quality, safe, and timely inspections and maintenance of the Nankin Square Amphitheater. TIFA has provided the scope of work below to take place at Nankin Square and Amphitheatre 7200 Nankin Blvd. Westland, MI 48185. All services provided will strictly adhere to authorized warranty guidelines, industry standards, and specific manufacturer protocols.

Equipment

• Contractor to provide Platform Ladder
• Contractor to provide Scaffolding
• Contractor to provide static line fall restraint
• Contractor to provide any and all other materials necessary for inspection and cleaning

Inspection Process Overview

• Visual onsite inspection of the steel structure: bolts and nuts seated and tight (re-tightened as required); diablo connections, end plates and splices fitting correctly; welds and members checked for cracks or impact damage; protective coating checked for rust or flaking; frame alignment (plumb and in position)
• Inspection Report including photographic evidence and suggested actions
• Visual inspection of PTFE fabric membrane including connections, corrosion, build-up of dirt, wear and tear, and general damages
• Contractor to report any minor/major membrane repairs needed to liaison of Board
• Cleaning of membrane

Annual Maintenance Plan

Annual maintenance must be performed by a suitably qualified or trained person and covers both structural steelwork and the fabric membrane.

Special Inspection Plan (Event-Driven)

In addition to the 12-month annual cycle, special inspections must be conducted immediately following unforeseen external events:

• Substantial seismic activity
• Extreme wind events
• Heavy impact from external elements
• Building fires nearby

Required Maintenance Record-Keeping

To preserve product warranties (including the 10-year limited fabric warranty), formal records of all annual inspections, repairs, and cleanings must be logged and provided to Board liaison upon request:

• Signed and dated inspection checklists
• Dated photos of inspection findings (JPEG format)
• Details and JPEG photos of all repair procedures conducted
• Proof and JPEG photos of completed cleaning and maintenance activities

The request for proposal and any accompanying documents shall be submitted by the time specified (no exceptions will be made) in a sealed envelope addressed to City of Westland, Purchasing Division, 36300 Warren Road, Westland, MI 48185. Bidders have the option to submit their proposal electronically.

Upon approval, the term of this contract shall be for a one (1) year period with a two (2) year extension option, at the discretion of the city.

The proposal award will not be based solely upon cost, but will be evaluated based upon criteria formulated around the most important features of services, of which experience, references, capacity, and scheduling may be overriding factors.

Principal selection criteria:

1. Experience and Qualifications
2. Capacity
3. Methodology/Work Plan
4. Comparable Projects
5. Cost
6. Past Performance

Proposer shall maintain comprehensive general liability insurance of **$1,000,000**, employer's liability of **$1,000,000** per occurrence, and umbrella excess liability insurance of at least two million dollars, plus statutory worker's compensation.

All bids must be submitted on the bid forms supplied, including the *Vendor Ethics Disclosure Statement*, *Addendum Acknowledgment Form* and *References Sheet* (three references).